Scope
Reference
DP0921A
Description
The Lead Contracting Body wishes to establish a multi-Provider Framework Agreement for the provision of Reactive and Planned Maintenance Works and Project Works for the period of 4 years. The contract to be awarded under this procurement is a Framework Agreement which sets out the terms upon which Customers may make specific purchases ("call offs") during the life of the framework. The Framework Agreement shall not be an exclusive arrangement between the parties and does not constitute a commitment on the part of any Customer to award any call offs. The Lead Contracting Body is setting up this framework agreement for the Police and Crime Commissioner for Derbyshire, the Derbyshire Fire and Rescue Authority and DPLP LLP to place call offs under it. The Lead Contracting Body is managing this procurement process in accordance with the Procurement Act 2023. The Framework Agreement is being procured under the Open Procedure; this means that anyone can submit a bid in response to the published contract notice and this ITT.
Commercial tool
Establishes a framework
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 19 January 2026 to 18 January 2030
- 4 years
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
- 45210000 - Building construction work
- 45216000 - Construction work for buildings relating to law and order or emergency services and for military buildings
- 45216100 - Construction work for buildings relating to law and order or emergency services
- 45216120 - Construction work for buildings relating to emergency services
- 45216121 - Fire station construction work
- 45216125 - Emergency-services building construction work
- 45260000 - Roof works and other special trade construction works
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 45400000 - Building completion work
- 45450000 - Other building completion work
- 45453000 - Overhaul and refurbishment work
- 45453100 - Refurbishment work
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Works will be allocated on a rotational basis between Contractors up to a value of £25,000 per piece of work/project. For works of a value above this figure the Client will approach all Contractors within the lot to provide a cost for completion based on specifications, drawings etc provided by the Client. All projects will be let to the lowest overall Contractor based on price only.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Derbyshire Fire and Rescue Service
Contracting authority location restrictions
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 November 2025, 5:00pm
Tender submission deadline
8 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 55% |
| Price | Price | 40% |
| Social Value | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The scope, structure, and requirements of the framework are well-established and understood by the market. The relevant market for reactive and planned maintenance and project works is mature, competitive, and widely engaged with public sector procurement. Given the maturity of the market and the fact this is a re-tender, it is considered that additional pre-market engagement would not yield significant new insights or improvements to the procurement strategy. The decision to proceed directly to tender ensures efficiency and avoids unnecessary delays, while still ensuring transparency and equal opportunity for all interested suppliers.
Contracting authority
The Police and Crime Commissioner for Derbyshire
- Public Procurement Organisation Number: PZLQ-6388-PQDJ
Derbyshire Constabulary, Police Headquarters
Ripley
DE5 3RS
United Kingdom
Contact name: Jasmine Roe
Region: UKF13 - South and West Derbyshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)