Scope
Description
The Ministry of Defence currently manages a Pan-Government Public Private Partnership (PPP) contract for the storage, management, and transportation of public records. This contract, known as the Pan-Government Records Management Contract (PGRMC), is utilised by 20 Other Government Departments (OGDs) and Arms-Length Bodies (ALBs). A portion of the records managed under this arrangement are classified as SECRET, with the remainder classified up to OFFICIAL-SENSITIVE.
With the existing contract set to expire in 2028, the MOD, in collaboration with other government departments, is actively considering its approach to re-procuring these critical services and to that aim is undetakening preliminay market engagement in Novembe 2025.
The key elements of the requirement are:
• Secure Storage
• Management of Records
• Transport of Records
• Scanning Services
• Bulk Destruction of Records
Total value (estimated)
- £250,000,000 excluding VAT
- £300,000,000 including VAT
Contract dates (estimated)
- 7 December 2028 to 6 December 2038
- 10 years
Main category
Services
CPV classifications
- 92512000 - Archive services
Submission
Publication date of tender notice (estimated)
7 November 2028
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Whitehall
London
SW1A2HB
United Kingdom
Email: defcomrcl-hobp1-ooo@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Region: UKI32 - Westminster
Organisation type: Public authority - central government