Tender

CM3093 Laboratory Supplies, Consumables and Equipment Calibration

YORKSHIRE WATER SERVICES LIMITED

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-072569

Procurement identifier (OCID): ocds-h6vhtk-05de1c

Published 10 November 2025, 5:28pm

Scope

Description

Yorkshire Water is seeking to establish a multi-supplier framework agreement for the supply of laboratory consumables, reagents, and equipment calibration services.

This procurement opportunity is titled CM3093 Laboratory Supply, Consumables and Equipment Calibration.

The purpose of this contract is to ensure the continued, compliant, and cost-effective provision of laboratory materials and services to support Yorkshire Water's Clean Water and Wastewater laboratories, which carry out routine sampling and analysis.

The framework will cover the supply of goods and services including, but not limited to:

Lot 1 - Laboratory Supplies and Consumables:

-Analytical reagents and chemicals

-Laboratory glassware and plasticware

-Filtration materials and membranes

-Microbiology consumables

-General laboratory consumables

Lot 2 - Equipment Calibration Services:

-Calibration of laboratory balances, meters, and probes

-Calibration of spectrophotometers and analysers

-Calibration of titration and thermal equipment

-Calibration of bench-top instruments (e.g., centrifuges, microscopes)

Suppliers are expected to demonstrate the ability to provide a reliable, high-quality, and sustainable supply chain capable of supporting continuity for critical laboratory testing operations.

Suppliers must also have the capability or readiness to transact via SAP Ariba for ordering, invoicing, and catalogue management.

Commercial tool

Establishes a framework

Total value (estimated)

£3,200,000 excluding VAT
£3,840,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 April 2026 to 31 March 2029
Possible extension to 31 March 2034
8 years

Description of possible extension:

The contract may be extended subject to performance, regulatory requirements, and business need.

Main procurement category

Goods

Additional procurement category

Services

Contract locations

UKC - North East (England)
UKD - North West (England)
UKE - Yorkshire and the Humber
UKF - East Midlands (England)
UKG - West Midlands (England)
UKH - East of England
UKI - London
UKJ - South East (England)
UKK - South West (England)

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Laboratory Supplies and Consumables

Description

Full range of consumables including analytical reagents, labware (glass/plastic), filtration materials, microbiology items, and general consumables

Lot value (estimated)

£3,000,000 excluding VAT
£3,600,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

33696500 - Laboratory reagents
33793000 - Laboratory glassware
38000000 - Laboratory, optical and precision equipments (excl. glasses)

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Equipment Calibration Services

Description

The calibration of laboratory instruments and weighing equipment

Lot value (estimated)

£200,000 excluding VAT
£240,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

50433000 - Calibration services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

Framework operation description

• Yorkshire Water are seeking to award Lot 1 to a minimum of 2 suppliers to ensure full basket coverage

• Yorkshire Water are seeking to award Lot 2 to a single supplier

• Prices will be based on the costs submitted by Bidders during the tender process

Lot 1 only:

• The highest scoring Suppliers will be designated a role on the contract as a primary, secondary, tertiary, etc Supplier based on their overall score within the final ITT round

• Work will be awarded in rank order based on Goods availability (i.e. Goods are not supplied by the Supplier) and Supplier ability to deliver within the agreed time frames (Goods are supplied but are out of stock at point of order)

Award method when using the framework

Without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Particular suitability

Lot 1. Laboratory Supplies and Consumables

Lot 2. Equipment Calibration Services

Small and medium-sized enterprises (SME)

Submission

Submission type

Requests to participate

Deadline for requests to participate

5 December 2025, 11:59pm

Submission address and any special instructions

Tenders must be submitted electronically via SAP Ariba, Yorkshire Water's e-procurement portal.

https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r&awssk=fy5dbBftDhoBNSzh&realm=YorkshireWater&dard=1#b0

Suppliers not yet registered must complete registration prior to submission. All communications, clarifications, and tender submissions must be made through the SAP Ariba portal.

If you have not been invited to this tender but wish to participate, please email agni.hadjipetrou@yorkshirewater.co.uk

so that we can issue an invitation via SAP Ariba.

Tenders submitted by email or post will not be accepted.

No electronic auction will be used.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

1 April 2026

Award criteria

This table contains award criteria for this lot
Name	Description	Type	Weighting
Commercial Assessment	Commercial proposals will represent 70% of the total score.	Cost	70%
Quality Assessment	Tenders will be evaluated on technical quality and capability, representing 30% of the total score	Quality	30%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Special regime

Utilities

Competitive flexible procedure description

Yorkshire Water will conduct this procurement using a Competitive Flexible Procedure in accordance with the Procurement Act 2023.

The procedure will consist of two stages: an initial Conditions of Participations (CoP) to assess compliance and capability, followed by an Invitation to Tender (ITT) issued to shortlisted suppliers. There will be at least 2 ITT stages. During the ITT stage, Yorkshire Water will also conduct a contractual compliance round to ensure alignment with its standard terms and regulatory obligations.

Documents

Associated tender documents