Scope
Reference
24-228
Description
The University Security Lodge is due to be demolished shortly, and all services and systems will be relocated to a newly constructed facility within the University's St Paul's Annexe Building. This requirement is time-sensitive, and any delay in relocation of the
services and systems could significantly impact the broader site development plan, ultimately affecting timelines and cost efficiencies.
This requirement involves a combination of services and works required to upgrade and optimise the security infrastructure at St Paul's Annexe. The scope includes the design, configuration, installation, and commissioning of a new security system, including Avigilon servers, control room equipment, and associated network infrastructure.
The installation phase will cover the design, supply, and commissioning of the University's upgraded CCTV infrastructure. This will include:
• Provision and installation of new network infrastructure, including connectivity to existing University systems.
• Installation and configuration of servers and Network Video Recorders (NVRs) to support the expanded CCTV platform.
• Fit out and commissioning of the Park Annexe, which will be developed into the new CCTV Lodge and serve as the centralised monitoring and control point.
The total installation works are scheduled to last for three months, covering mobilisation, phased delivery across campus, testing, and final handover. At the conclusion of this phase, the installation contract will terminate, provided that the works are successfully completed and accepted.
Alongside the physical works, the University will procure the Avigilon Control Centre (ACC) software package and associated licensing, support, and maintenance. This will run under a dedicated five-year contract to ensure system stability, security compliance, and ongoing vendor support. The software contract will include:
• Full access to the Avigilon software platform and updates.
• Security patching, upgrades, and feature enhancements for the duration of the contract.
• Access to technical support (remote and on-site where required).
• Warranty coverage in line with Avigilon's terms.
• Installation Contract: 3 months, covering networks, servers, NVRs, and the CCTV Lodge at Park Annexe.
• Software Contract: 3 years, covering Avigilon licensing, support, and updates.
This dual-contract approach ensures that the University secures both the immediate
delivery of the upgraded CCTV infrastructure and the long-term operational support necessary to maintain and develop the system.
Contract 1. CCTV Relocation
Supplier
Contract value
- £832,893.03 excluding VAT
- £999,471.63 including VAT
Above the relevant threshold
Date signed
31 October 2025
Contract dates
- 31 October 2025 to 31 January 2026
- Possible extension to 28 February 2026
- 4 months, 1 day
Description of possible extension:
Clause 2.23 (Adjustment of Completion Date), under the JCT Design and Build 2024 contract.
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 35120000 - Surveillance and security systems and devices
- 45311000 - Electrical wiring and fitting work
- 45314310 - Installation of cable laying
- 48820000 - Servers
- 51000000 - Installation services (except software)
- 98391000 - Decommissioning services
Contract locations
- UKJ31 - Portsmouth
Justification for not setting key performance indicators
Below £5m.
Contract 2
Supplier
Contract value
- £832,893.03 excluding VAT
- £999,471.63 including VAT
Above the relevant threshold
Date signed
31 October 2025
Contract dates
- 31 October 2025 to 31 January 2026
- Possible extension to 28 February 2026
- 4 months, 1 day
Description of possible extension:
Clause 2.23 (Adjustment of Completion Date) under the JCT Design and Build 2024 contract.
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 35120000 - Surveillance and security systems and devices
- 45311000 - Electrical wiring and fitting work
- 45314310 - Installation of cable laying
- 48820000 - Servers
- 51000000 - Installation services (except software)
- 98391000 - Decommissioning services
Contract locations
- UKJ31 - Portsmouth
Justification for not setting key performance indicators
Below £5m.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
The justification for this direct award is that a change in supplier could result in incompatibility and disproportionate technical difficulties.
Under Section 41 and Schedule 5 of the Act, the justification for this requirement is based on:
1) Technical reasons, where the recommended supplier has technical interoperability with the existing system, and
2) Continuity with the existing supplier to ensure there is compatibility with the existing system.
Supplier
IMPULSE ENGINEERING LIMITED
- Companies House: 01984714
- Public Procurement Organisation Number: PJHV-5452-HNBN
Wey Court West, Union Road
Surrey
GU9 7PT
United Kingdom
Email: edn@impulse-eng.com
Website: http://impulse-eng.com
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contract 2
Contracting authority
University of Portsmouth Higher Education Corporation
- Public Procurement Organisation Number: PWYV-2655-NPMQ
University House
Portsmouth
PO1 2UP
United Kingdom
Email: procurement@port.ac.uk
Website: http://www.port.ac.uk/
Region: UKJ31 - Portsmouth
Organisation type: Public authority - sub-central government