Scope
Description
Roxeth Primary School and Vaughan Primary School are both situated within the London Borough of Harrow. Roxeth Primary School is located at Brickfields, Byron Hill Road, Harrow-on-the-Hill, Middlesex, HA2 0JA, while Vaughan Primary School is located at The Gardens, West Harrow, HA1 4EL.
The requirement comprises the provision of cleaning services for both Roxeth Primary School and Vaughan Primary School. The two schools are being tendered together as a cluster to achieve consistency of service delivery and operational efficiency across both sites.
Further information on the Client's requirements can be found at Attachment 1 Specification and Attachment 2 Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Please note: Vaughan Primary School is currently in the midst of a planning application which if approved, will incorporate a new modular build of 93m2 on the school site. This will comprise of 1 classroom, 1 office and two toilet cubicles. Any new contract will have to take account of these additional new requirements. The new modular build will be on site in December.
In addition to this Vaughan Primary School would like to have a cleaner on site between 11.30am - 1.30pm with a specific remit to maintain the hygiene of the student and staff toilets, including the replacement of any consumables, disposing of rubbish, maintaining the cleanliness of the water fountains and the staffroom during this busy lunchtime period.
Total value (estimated)
- £482,000 excluding VAT
- £578,400 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI - London
Submission
Enquiry deadline
3 December 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
10 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 June 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality Assessment: 60% of overall score Price Assessment: 40% of overall score See ITT Part A document for full breakdown |
Price |
Weighting description
Quality Assessment: 60% of overall score
Price Assessment: 40% of overall score
See ITT Part A document for full breakdown
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:
1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
2) Stage 2 - Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2
Contracting authority
Roxeth Primary School
- UK Register of Learning Providers (UKPRN number): 10080049
Brickfields, Byron Hill Road
Harrow
HA2 0JA
United Kingdom
Email: office@roxeth.harrow.sch.uk
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly