Section one: Contracting authority
one.1) Name and addresses
Gentoo Group
Emperor House, 2 Emperor Way
Sunderland
SR3 3XR
Contact
Neil Dixon
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance Equipment 2025
Reference number
743
two.1.2) Main CPV code
- 16000000 - Agricultural machinery
two.1.3) Type of contract
Supplies
two.1.4) Short description
Source and procure grounds maintenance equipment
Gentoo Group has identified a requirement to replace some of our grounds maintenance equipment which has reached the end of it's lifespan. We currently have no formal agreement in place, due to the spend levels and risks involved - a formal procurement was required.
The tender was initiated to replace outdated equipment that no longer met operational or safety standards. A significant budget was allocated to ensure the acquisition of reliable, efficient, and fit-for-purpose machinery. The TPPL Grounds Maintenance Framework was selected as the procurement route due to its access to multiple pre-approved suppliers and its ability to streamline the process.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £157,137.65
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
two.2.4) Description of the procurement
Gentoo Group has identified a requirement to replace some of our grounds maintenance equipment which has reached the end of it's lifespan. We currently have no formal agreement in place, due to the spend levels and risks involved - a formal procurement was required.
The tender was initiated to replace outdated equipment that no longer met operational or safety standards. A significant budget was allocated to ensure the acquisition of reliable, efficient, and fit-for-purpose machinery. The TPPL Grounds Maintenance Framework was selected as the procurement route due to its access to multiple pre-approved suppliers and its ability to streamline the process.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
n/a
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Gentoo Group has utilised the TPPL Grounds Maintenance Framework to procure essential grounds maintenance equipment following a structured and transparent procurement process. This approach was selected to ensure compliance, value for money, and operational suitability.
Initially, Gentoo undertook an Expressions of Interest (EOI) exercise to gauge market capability and supplier engagement. This step allowed us to identify suitable suppliers and equipment options aligned with our operational requirements.
Following the EOI, we conducted vehicle testing and trials to assess the performance, reliability, and suitability of the equipment in real-world conditions. This hands-on evaluation was critical in ensuring that the selected equipment would meet the demands of our grounds maintenance teams and deliver long-term value.
Upon completion of the trials, Gentoo proceeded with a Direct Award via the TPPL Grounds Maintenance Framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Title
Grounds Maintenance Equipment 2025
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 November 2025
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Carrs Billington Agriculture
Montgomery Way, , Rosehill Estate
Carlisle
CA1 2UY
Country
United Kingdom
NUTS code
- UKD - North West (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £69,043.32
Total value of the contract/lot: £69,043.32
Section five. Award of contract
Title
Grounds Maintenance Equipment 2025
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 November 2025
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Thomas Sherriff & Co Limited
17 Walkergate,
Berwick-Upon-Tweed,
TD15 1DJ
Country
United Kingdom
NUTS code
- UKC21 - Northumberland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £89,128.80
Total value of the contract/lot: £89,128.80
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Courts Of London
11th floor, Thomas More Building Royal Courts of Justice Strand London
London
WC2A 2LL
Country
United Kingdom