Scope
Reference
CCL_116
Description
Stanmore College is a successful and vibrant Further Education college located in Stanmore, Middlesex. With student population of nearly 2,730 aged between 16 and 18 years of age, the College is supported by a team of 250 teaching and support staff. The College provides a dynamic learning environment across a modern and well-maintained single campus.
The College is now tendering its cleaning services with the aim of appointing a professional and proactive cleaning contractor who can help maintain the high standards of presentation and hygiene expected by students, staff and visitors.
The contract is scheduled to commence on 1st April 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the College's satisfaction and agreement on budgets and service levels.
The estimated turnover for the entire five-year duration is approximately £770,000.
The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The College expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the year.
The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
The successful bidder will be expected to operate with a strong partnership, integrity and honesty.
Total value (estimated)
- £770,000 excluding VAT
- £924,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 1 April 2029
- 3 years, 1 day
Description of possible extension:
Subject to satisfactory performance and mutual agreement
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI7 - Outer London - West and North West
Submission
Enquiry deadline
4 December 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
4 December 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Allscoring criteria are shown in the draft ITT. |
Price |
Weighting description
Allscoring criteria are shown in the draft ITT.
Other information
Payment terms
as per CCS guidelines
Description of risks to contract performance
None identified
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
All details are shown in the draft ITT Document.
Contracting authority
Stanmore College
- UK Register of Learning Providers (UKPRN number): 10009439
Elm Park
Stanmore Middlesex
HA7 4BQ
United Kingdom
Contact name: Procurement Team
Telephone: 01892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.stanmorecollege.ac.uk
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Cohesion are managing the procurement on behalf of the college.
- Companies House: 13682273
16 Mount Pleasant
TUNBRIDGE WELLS
TN1 1QU
United Kingdom
Contact name: Procurement Team
Telephone: 01892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.cohesionconsulting.co.uk
Region: UKJ46 - West Kent