Scope
Reference
WYFRS2100
Description
WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, Winter Services, and Arboricultural Tree Surveys across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required. Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.
Total value (estimated)
- £715,000 excluding VAT
- £893,749 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
3 x 12 month extensions
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKE44 - Calderdale and Kirklees
Lot 1. Lot 1 Grounds Maintenance and Winter Services
Description
Grounds Maintenance and Winter Services. WYFRS wishes to appoint a contractor for the provision of Grounds Maintenance, and Winter Services, across all WYFRS sites during the different seasons of the year. The scope of the services includes general upkeep of the grounds across all WYFRS sites including (but not limited to) grass cutting, removal of weeds and moss including from all hard standing areas, removal of leaves, maintenance of shrubberies, flower beds, hedges and tree pruning. Winter Services are also required at FSHQ. During the first Planned Maintenance visit the Contractor may be required to undertake a verification survey of the sites. This will require the Contractor to identify, verify, and record the works required.
Lot value (estimated)
- £655,000 excluding VAT
- £818,749 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 Arboricultural Tree Surveys.
Description
Arboricultural tree surveys will be required in year one of the contract and year 4, with any recommendations to be identified.
Lot value (estimated)
- £60,000 excluding VAT
- £75,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Lot 1 Grounds Maintenance and Winter Services
Lot 2. Lot 2 Arboricultural Tree Surveys.
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 December 2025, 4:00pm
Tender submission deadline
12 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 2 July 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality 70% Cost 30% |
Price |
Weighting description
Quality 70% Cost 30%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
West Yorkshire Fire and Rescue Authority
- Public Procurement Organisation Number: PYTC-9788-PZGW
FSHQ, Bradford Road, Birkenshaw
Bradford
BD112DY
United Kingdom
Email: Tenders@westyorksfire.gov.uk
Website: https://www.westyorksfire.gov.uk
Region: UKE44 - Calderdale and Kirklees
Organisation type: Public authority - sub-central government