Scope
Reference
0001294
Description
YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Premium Pencils for use primarily in the education market and local authority sectors. This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.
Commercial tool
Establishes a framework
Total value (estimated)
- £6,000,000 excluding VAT
- £7,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- 4 years
Options
The right to additional purchases while the contract is valid.
Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Main procurement category
Goods
CPV classifications
- 30192130 - Pencils
Contract locations
- UKE45 - Wakefield
Lot 1. School colouring pencils
Description
This lot is for School colouring pencils
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Jumbo School Colouring Pencils
Description
This lot is for Jumbo School Colouring Pencils
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Eco colouring pencils
Description
This lot is for Eco colouring pencils
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Premium Colouring Pencils
Description
This lot is for Premium Colouring Pencils
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Sketching Pencils
Description
This lot is for Sketching Pencils
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. HB School and office Pencils
Description
This lot is for HB School and office Pencils
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. Graphite and Charcoal
Description
This lot is for Graphite and Charcoal
Lot value (estimated)
- £6,000,000 excluding VAT
- £7,500,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
3%
Framework operation description
This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.
For the purposes of this Framework Agreement YPO has classified the Call-off route as an Award Without Competition
The mechanism for Supplier selection for an Award Without Competition will be as follows:
- Mechanism for Lots with only one supplier will be based on awarding without competition to the sole provider within that Lot.
- Mechanism for Lots with multiple suppliers will be based on YPO stock turnover and the number of products currently in stock within YPO's distribution centre.
For an Award Without Competition, a mechanism for determining price payable will be as follows:
o Tenders Response to the Pricing Schedule
o The Supplier Price List which will showcase additional products which the Supplier can provide under the scope of the Lot bid for to be available to buy using an Award without Competition mechanism.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. School colouring pencils
Lot 2. Jumbo School Colouring Pencils
Lot 3. Eco colouring pencils
Lot 4. Premium Colouring Pencils
Lot 5. Sketching Pencils
Lot 6. HB School and office Pencils
Lot 7. Graphite and Charcoal
Please refer to procurement documents
Technical ability conditions of participation
Lot 1. School colouring pencils
Lot 2. Jumbo School Colouring Pencils
Lot 3. Eco colouring pencils
Lot 4. Premium Colouring Pencils
Lot 5. Sketching Pencils
Lot 6. HB School and office Pencils
Lot 7. Graphite and Charcoal
Please refer to procurement documents
Submission
Enquiry deadline
5 December 2025, 2:00pm
Tender submission deadline
19 December 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality will be assessed 50% by sample evaluation and 25% quality control methods and procedures in place and 25% marketing support that can be offered. |
Quality | 35% |
| Price | Cost will be evaluated by pricing(CIPFA) of a range of key products that can be offered which will be 75% of the overall score and then rebates will account for 25%. |
Price | 35% |
| Social Value and Sustainability | Two questions to be answered around social value and sustainability. This will include specific to product category as well as the overall business strategy. |
Quality | 20% |
| Delivery and Customer Service | Lead times, KPI'S and delivery performance plus capacity. One question will be worth the full 10%. |
Quality | 10% |
Other information
Description of risks to contract performance
Product discontinuation
Supply chain
Currency fluctuations
Change in customer buying patterns
Price increases due to market fluctuations
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/register?ReadForm
Associated documents can be found at https://procontract.due-north.com/register?ReadForm
Contracting authority
Yorkshire Purchasing Organisation
- Public Procurement Organisation Number: PMRV-4748-MNJV
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government