Scope
Description
The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers.
Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
• Selection Stage and Shortlisting
• Invitation to Tender (ITT) and Shortlisting for Presentation
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
two x twelve month extension subject to mutual agreement in writing
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ25 - West Surrey
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
25 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Minimum 4 suppliers
Award decision date (estimated)
9 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | The Quality Scores will be based on the written submission received. The Federation will moderate the quality scores throughout the process including after the presentation and collection of... |
Quality | 70% |
| Price | The Price will be measured on the suppliers financial return |
Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Tolworth School Federation consisting of two schools, is tendering their catering services. They are looking for one catering provider. Two schools which share a central kitchen.
Documents
Associated tender documents
https://bidiful-teamportal.app/p/aceadvice
The Tender Management is being undertaken by Dave Croshaw.
Dave.croshaw@ace-advice.co.uk 07765 062169
Contracting authority
Tolworth Juniors School
- UK Register of Learning Providers (UKPRN number): 10071510
- Public Procurement Organisation Number: PVTD-1447-LHXL
Douglas Road
Surbiton
kt6 7sa
United Kingdom
Contact name: Catering - Tolworth School Federation
Telephone: 020 8399 4231
Email: bursar@tjs.rbksch.org
Website: https://www.tolworthschool.org.uk/
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government