Scope
Reference
SP/MaltlandsPlayArea/November2025
Description
Weston-super-Mare Town Council is seeking Expressions of Interest (EOI) from suitably experienced and qualified companies for design and build of a play area at the Maltlands in Weston-super-Mare, with an estimated value of £150,000. The contractor will need to have proven and demonstrated experience in similar projects and the wide-ranging skill bases to achieve the various elements of the contract which include liaison and design of a Play Area, health & safety management and defect diagnosis.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 March 2026 to 18 September 2026
- 6 months, 2 days
Main procurement category
Works
CPV classifications
- 37535200 - Playground equipment
- 45236210 - Flatwork for children's play area
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
Legal and financial capacity conditions of participation
Companies from whom Weston-super-Mare Town Council procure goods and services must demonstrate that all practicable steps are being taken to allow equal access and equal treatment in employment and service delivery, as appropriate to the nature of the contract. Following a decision made by Weston-super-Mare Town Council in July 2020, the Council is committed to working with Contractors who pay the Real Living Wage to their employees.
Companies from whom Weston-super-Mare Town Council procure goods and services must be able to demonstrate an excellent Health and Safety record, accordingly contractors that cannot demonstrate an excellent record, free from enforcement action, will not be considered. Contractors must also be able to demonstrate how they provide social value with the work being carried out, within parameters set out by the Town Council.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
27 November 2025, 12:00pm
Submission address and any special instructions
Expressions of Interest should be sent no later than 12 noon on Thursday 27th November 2025. Expressions of interest can be submitted physically or digitally to:
Sarah Pearse
CEO / Town Clerk
Weston-super-Mare Town Council
32 Waterloo Street
Weston-super-Mare
BS23 1LN
Email: development@wsm-tc.gov.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
17 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Written Submission Assessment | Quality | 70% |
| Interview | Quality | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Weston-super-Mare Town Council is seeking Expressions of Interest (EOI) from suitably experienced and qualified companies for design and build of a play area at the Maltlands in Weston-super-Mare, with an estimated value of £150,000. The contractor will need to have proven and demonstrated experience in similar projects and the wide-ranging skill bases to achieve the various elements of the contract which include liaison and design of a Play Area, health & safety management and defect diagnosis. It is the intention of the Town Council to assess the tender submissions through the use of a quality matrix weighted, 70% to the written submission and 30% to the interview.
Weston-super-Mare Town Council are using a Competitive Flexible Procedure under the Procurement Act 2023 - UK4 - Tender Notice. This process will consist of two stages:
• Stage 1 - Expression of Interest (current)
• Stage 2 - Tender stage
All companies and organisations who meet the requirements of the Stage 1 criteria set out below, will be provided with tender documents, following the conclusion of the expression of interest period.
INDICATIVE PROGRAMME
Community Consultation 27/10/2025 - 21/11/2025
Expression of interest Deadline 12 noon 27/11/2025
Checks/evaluation of expressions of interest and confirmation of tender list 28/11/2025
Tender packs to go out 01/12/2025
tender deadline 06/02/2026
Tender Analysis 09/02/2026 - 13/02/2026
interviews WC 23/02/2026
Amenities, Culture and Leisure Committee 16/03/2026
Notification of award 17/03/2026 onward
Works start March-May 2026
Dates are indicative and may be adjusted.
EVALUATION & ASSESSMENT OF EXPRESSION OF INTEREST
The evaluation will be in accordance with the following criteria, a fail under the Health and Safety criteria will automatically result in exclusion from the tender list.
An aggregate of 4 or more fails will automatically result in exclusion from the tender list.
Proven experience in the supply and installation of play equipment Pass / Fail
Financial capability Pass / Fail
Proven experience in supply and installation of safety surfacing Pass / Fail
Evidence of an excellent Health & Safety Record (no enforcement action under current legislation) Pass / Fail
Confirmation that employees are paid Real Living Wage. Pass / Fail
Resources and availability to tender December 2025 and undertake work starting March-May 2026. Pass / Fail
INFORMATION REQUIRED
Interested parties are asked to submit Expressions of Interest to include their:
• Company name, address, contact name, VAT Number and Company registration number
• Company bankers name and account number
• Details of any enforcement action under Health & Safety Legislation
• Brief details of two recent (within last 36 months) similar projects undertaken by the company (Max 1000 words)
• Declaration of any conflicts of interest with elected members or officers of the council.
• Confirmation that the company pays real living wage.
• Confirmation that the company will be able to submit a tender and should they be successful, commence work March-May 2026.
Documents
Associated tender documents
Maltlands - Advert Expression of Interest.pdf
Documents to be provided after the tender notice
Tender documents will be issued to all companies and organisations who meet the requirements of the stage 1 criteria, following the conclusions of the expression of interest period.
Contracting authority
Weston-super-Mare Town Council
- Public Procurement Organisation Number: PMYQ-2139-ZLLG
32 Waterloo Street
Weston-super-Mare
BS231LN
United Kingdom
Email: development@wsm-tc.gov.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government