Scope
Reference
CCBC/PS2870/25/TY
Description
Caerphilly County Borough Council (CCBC) requires as part of their on-going program for improving service delivery, the Provision of Window Cleaning and associated cleans at approximately 80 properties. This figure is subject to vary alongside the Councils on-going asset management review.
There may be a requirement for additional window cleaning and associated cleans at other establishments throughout the duration of this contract, the council shall reserve the right to discuss with the successful bidder the location and frequency of where the additional cleans will be required and a quotation for the cleans will be requested at that time.
Total value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Below the relevant threshold
Main procurement category
Services
CPV classifications
- 90919200 - Office cleaning services
- 90919300 - School cleaning services
- 90911300 - Window-cleaning services
- 90911200 - Building-cleaning services
Contract locations
- UKL16 - Gwent Valleys
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. LOT 1 - Bargoed
Description
The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:
• LOT 1 - Bargoed
various sites shall be located under this lot
full details shall be provided in the ITT
Lot value (estimated)
- £16,000 excluding VAT
- £19,200 including VAT
Contract dates (estimated)
- 2 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 3 years, 11 months, 27 days
Description of possible extension:
Option to extend for a further two years (renewable either year on year or 24 months outright)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. LOT 2 - Ystrad / Tir Y Birth
Description
The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:
• LOT 2 - Ystrad / Tir Y Birth
various sites shall be located under this lot
full details shall be provided in the ITT
Lot value (estimated)
- £16,000 excluding VAT
- £19,200 including VAT
Contract dates (estimated)
- 2 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 3 years, 11 months, 27 days
Description of possible extension:
Option to extend for up to 2 years (renewable either year on year or outright)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. LOT 3 - Blackwood
Description
The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:
• LOT 3 - Blackwood
various sites shall be located under this lot
full details shall be provided in the ITT
Lot value (estimated)
- £16,000 excluding VAT
- £19,200 including VAT
Contract dates (estimated)
- 2 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 3 years, 11 months, 27 days
Description of possible extension:
Option to extend for up to 2 years (renewable either year on year or outright)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. LOT 4 - Risca
Description
The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:
• LOT 4 - Risca
various sites shall be located under this lot
full details shall be provided in the ITT
Lot value (estimated)
- £16,000 excluding VAT
- £19,200 including VAT
Contract dates (estimated)
- 2 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 3 years, 11 months, 27 days
Description of possible extension:
Option to extend for up to two 2 years (Renewable either year on year or outright)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. LOT 5 - Caerphilly
Description
The Council has split the provision of window cleaning and associated cleans into 5 LOTs based on the geographical locations of the cleaning required. Please see the LOTS outlined below:
• LOT 5 - Caerphilly
various sites shall be located under this lot
full details shall be provided in the ITT
Lot value (estimated)
- £16,000 excluding VAT
- £19,200 including VAT
Contract dates (estimated)
- 2 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 3 years, 11 months, 27 days
Description of possible extension:
Option to extend for up to two years (Renewable either year on year or outright)
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. LOT 1 - Bargoed
Lot 2. LOT 2 - Ystrad / Tir Y Birth
Lot 3. LOT 3 - Blackwood
Lot 4. LOT 4 - Risca
Lot 5. LOT 5 - Caerphilly
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
24 November 2025
Enquiry deadline
11 December 2025, 5:00pm
Tender submission deadline
18 December 2025, 12:00pm
Submission address and any special instructions
If this procurement is of interest to you, please email procurement@CAERPHILLY.GOV.UK so your request to participate can be recorded.
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Caerphilly County Borough Council
- Public Procurement Organisation Number: PWHP-2369-JPYL
Penallta House, Tredomen Park
Hengoed
CF82 7PG
United Kingdom
Contact name: Thomas Young
Telephone: 01443863108
Email: youngt@caerphilly.gov.uk
Website: https://www.caerphilly.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales