Scope
Description
The University requires a supplier to provide a comprehensive, end-to-end service for the secure production and distribution of physical Higher Education certificates and electronic transcripts.
Key Requirements:
Print and Fulfillment: Securely print and globally mail approximately 8,000 to 14,000 high-security physical certificates annually, complete with necessary security features, a generic letter, and a branded board backed envelope. Bulk post to partner organisations and the possibility of posting batches already in their envelopes with letters and certificates directly to the University. All the above within a 10-working-day SLA.
Online Portal: Provide a secure online portal enabling:
Students: To log in, view, download (PDF), and securely share their electronic transcripts with third parties (e.g., employers) for a minimum of five years.
Staff: To log in, view student lists, and manage/edit student details.
E-Certificate: possibility of adding e-certificates to the contract either at the start or in the future.
Data Security: Strict adherence to UK-GDPR and DPA 2018 for all data storage, handling, and secure processes.
Strategic Alignment: Demonstrated commitment to supporting the University's environmental sustainability goals, social value commitments, and the 2040 Carbon Net Zero target.
Management Information Reporting: Provide detailed monthly Management Information (MI) reports on stock levels, print volumes, costs, dispatch performance, and technical issues.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Oxford:-Printing-and-delivery-services./88R779UR8S
To respond to this opportunity, please click here:
Total value (estimated)
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 February 2026 to 31 January 2029
- Possible extension to 31 January 2031
- 4 years, 11 months, 27 days
Description of possible extension:
Up to 2 years
Main procurement category
Services
CPV classifications
- 79823000 - Printing and delivery services
- 79824000 - Printing and distribution services
Contract locations
- UKJ - South East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 November 2025, 3:00pm
Tender submission deadline
2 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 60% |
| Cost | Price |
Cost | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Contracting authority
Oxford Brookes University
- Public Procurement Organisation Number: PPGL-1164-DJLT
Headington Campus, Gipsy Lane
Oxford
OX3 0BP
United Kingdom
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government