Scope
Reference
LUV01383
Description
This opportunity is for The University is seeking to enter into a Framework Agreement (Agreement) for the provision of Project Management Consultancy (Consultancy) across its campus. Whilst there may be a need for the External Project Manager service this Agreement will focus on delivery of the Internal Project Management service meaning the Consultants will work for the interests of the University, oversee multiple projects at any one time, and coordinate stakeholders, external consultants and contractors on behalf of the University. A key driver for this model is that many of the projects that need to be completed are small in value so individually would not warrant external project managers for each but nor does the University have the in-house capacity to deliver these services.
The Consultancy required is broad in nature and may be used for extensions to existing buildings, conversion/refurbishment of existing buildings, works to ensure compliance with various legislative requirements, e.g. legionella, fire safety, DDA, mechanical and electrical engineering works and enabling works in advance of major capital works projects. Refer to Schedule 5 (Specification) for more information about the requirements.
This framework agreement will be for projects with a net construction cost of up to £2.5m each, it is anticipated that the University will spend circa £920,000 ex VAT on the Project Management services over the 4 year agreement term, and the University anticipates awarding to 2, or 3 suppliers.
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Commercial tool
Establishes a framework
Total value (estimated)
- £920,000 excluding VAT
- £1,100,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 1 April 2030
- 4 years, 1 day
Description of possible extension:
1 year until 31/03/2030
Main procurement category
Services
CPV classifications
- 71541000 - Construction project management services
Contract locations
- UKF21 - Leicester
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
either by direct award or further competition
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 November 2025, 12:00pm
Submission type
Tenders
Deadline for requests to participate
2 December 2025, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 February 2026
Award criteria
| Name | Description | Type | Order of importance |
|---|---|---|---|
| Technical | to be determined |
Quality | 1 |
| Pricing | to be determined |
Price | 2 |
| Community Benefits | to be determined |
Quality | 3 |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The University of Leicester is conducting a Competitive Flexible Procedure under the Procurement Act 2023. This procedure will be run in stages, allowing us to identify the most suitable suppliers and ensure a fair and transparent process.
Stage 1: Request to Participate (Sifting Stage)
Suppliers will be asked to complete a set of questions in the Selection Questionnaire which includes pass/fail questions and scored questions related to the Participants previous experience.
All questions across all sections are mandatory. Failure to provide a response to any question may result in disqualification.
Detailed instructions for completing each section are set out in the relevant document.
Please review these carefully, as failure to follow the guidance may render part or all of your response invalid.
At the end of this stage, the five highest-scoring suppliers will be shortlisted and invited to proceed to the tender stage.
Late Submissions will not be accepted.
Stage 2: Invitation to Tender (ITT)
The shortlisted suppliers will then be invited to submit a full tender response. This stage will include detailed technical, quality, and commercial submissions. Evaluation will follow
the published scoring methodology. The highest scoring tenderers will be considered for award. We also reserve the right to conduct interviews for top scoring suppliers.
Contracting authority
The University of Leicester
- Public Procurement Organisation Number: PPNM-4297-VLCH
University Road
Leicester
LE1 7RH
United Kingdom
Contact name: Lucy Elms
Email: lme11@le.ac.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government