Scope
Reference
DN796598
Description
New Forest District Council (NFDC) are carrying out this procurement exercise to identify, select and award a contract to a single supplier covering the whole region.
The contract establishes a four-year framework for secure cash collection services across multiple Hampshire authorities, covering collections from parking machines, civic offices, schools, and catering outlets. It includes banking, reconciliation, reporting, and optional services such as coin delivery. The supplier must meet strict security and performance standards.
See Appendix B - Specification for more details.
All correspondence is via the Councils e-tendering portal ProContract hosted on the South East Business Portal (SEBP).
Commercial tool
Establishes a framework
Total value (estimated)
- £1,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- 4 years
Main procurement category
Services
CPV classifications
- 66000000 - Financial and insurance services
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
New Forest District Council is the lead authority on behalf of the HIOWPP and intends to award a four-year framework contract to a single provider for the provision of cash collection services. This framework will be accessible by the following organisations:
Basingstoke and Deane Borough Council
Eastleigh Borough Council
Fareham Borough Council
Gosport Borough Council
Hart District Council
New Forest District Council
Portsmouth City Council
Southampton City Council
Test Valley Borough Council
East Hampshire District Council
Winchester City Council
Hampshire County Council
The Authorities, Hampshire Schools, Hampshire Academies and Hampshire Catering (HC3S) accessing the Framework may have provided data within Appendix C3 of the tender documents. However, the provided data is indicative only and the Council does not commit itself to providing the Supplier with any guarantee as to the level of business during the period of the Contract.
The following Authorities will be a named party on the Framework Agreement and may call off it in the future depending on operational demand:
Hampshire County Council
Hampshire Schools, Hampshire Academies and Hampshire Catering (HC3S)
Havant Borough Council
Hampshire and Isle of Wight Fire and Rescue
Hampshire Constabulary (The Police and Crime Commissioner for Hampshire)
Award method when using the framework
With competition
Contracting authorities that may use the framework
Basingstoke and Deane Borough Council
Eastleigh Borough Council
Fareham Borough Council
Gosport Borough Council
Hart District Council
New Forest District Council
Portsmouth City Council
Southampton City Council
Test Valley Borough Council
East Hampshire District Council
Winchester City Council
Hampshire County Council
Contracting authority location restrictions
- UKJ3 - Hampshire and Isle of Wight
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 December 2025, 12:00pm
Tender submission deadline
7 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 60% |
| Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=9ef0f494-65ba-f011-813a-005056b64545&fromRfxSummary=True&rfxId=a6a1bdc6-65ba-f011-813a-005056b64545
Accessible via the South East Business Portal
Contracting authority
New Forest District Council
- Public Procurement Organisation Number: PTPC-7449-MJHN
Appletree Court, Beaulieu Road
Lyndhurst
SO43 7PA
United Kingdom
Email: procurement@nfdc.gov.uk
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government