Scope
Description
We are seeking to appoint a suitably qualified and experienced organisation to provide software development, data analytics, and reporting services. This contract will provide us with ongoing access to technical resource and expertise to deliver systems development, automation, and data reporting as required.
The successful organisation will act as an extension of our internal IT and Projects team, providing a responsive and flexible service. We expect to be able to raise requests, discuss requirements directly with an account or project manager or technical resource, and have access to a pool of skilled technical professionals to deliver the necessary work in a timely manner.
This tender is being issued to procure an organisation to provide these services under a managed arrangement. The contract will include both planned development activity and reactive support aligned to defined Service Level Agreements (SLAs).
The successful organisation will be able to provide all essential requirements and as many of the desirable requirements as possible.
The initial term of this contract will be 24 months with an option to extend a further 12 months subject to review and agreement by both parties.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2028
- Possible extension to 31 January 2029
- 3 years
Description of possible extension:
Option to extend by an additional 12 months if provision of the contract continues to be successful
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 November 2025, 12:00pm
Tender submission deadline
1 December 2025, 12:00pm
Submission address and any special instructions
All correspondence and bid submissions must be made via the In-tend portal:
Tenders may be submitted electronically
Yes
Award criteria
Functional / Technical (60%)
Fulfilment of essential requirements
Extent of desirable requirements met
Approach to SLA management and service delivery
Account management and relationship model
Commercial & Contractual (40%)
Competitive pricing and value for money
Price transparency and clarity
Contractual compliance
Ethical and sustainable approach to business
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://in-tendhost.co.uk/cottsway/aspx/ProjectManage/139
For access to the ITT please use the web address provided
Contracting authority
COTTSWAY HOUSING ASSOCIATION LIMITED
- Companies House: RS030651
- Public Procurement Organisation Number: PLWH-3995-TGDR
Cottsway House
Witney
OX28 4YG
United Kingdom
Contact name: Matt Batchelor
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government