Scope
Reference
WCPR-188
Description
The successful provider will be required to provide Incident Reporting and Risk Assessment System to support Weston College Group health and safety, compliance, and risk management functions.
Total value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2030
- 4 years
Description of possible extension:
The contract will be awarded for a maximum 3 Year, with the potential to extend by a further year.
Main procurement category
Goods
CPV classifications
- 48100000 - Industry specific software package
- 48600000 - Database and operating software package
- 48900000 - Miscellaneous software package and computer systems
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 December 2025, 12:00pm
Tender submission deadline
9 December 2025, 12:00pm
Submission address and any special instructions
Bidders are advised that a tender shall only be considered when;
1. all requirements of the tender documentation are completed and returned.
2. it is submitted back to Weston College Group via email to WCGTender@weston.ac.uk.
Tenders may be submitted electronically
No
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Service specific detail | Quality | 20% |
| Financial | Price | 20% |
| Innovation and added value | Quality | 10% |
| Account management | Quality | 10% |
| People and mobilisation | Quality | 10% |
| Added & Social Value | Quality | 10% |
| Business continuity and Disaster planning | Quality | 10% |
| Presentation | Quality | 10% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
1. External Services Open Process Tender Framework - Incident Reporting and Risk AssessmentSystem.pdf
Contracting authority
Weston College
- UK Register of Learning Providers (UKPRN number): 10007459
- Public Procurement Organisation Number: PDXW-8796-BVPP
Knightstone Road
Weston-super-Mare
BS23 2AL
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government