Scope
Reference
MPN-10235
Description
The Gallery Trust is currently out to tender for the provision of a full daily cleaning service.
The Trust is dedicated to providing outstanding education and support for young people with special needs and disabilities.
The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 January 2026.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
Some members of the cleaning team [x 2] are members of the Local Government Pension Scheme and all details are in the tender documentation.
Contract 1. The Gallery Trust - Cleaning Services
Supplier
Contract value
- £1,350,557 excluding VAT
- £1,620,668 including VAT
Above the relevant threshold
Award decision date
4 November 2025
Date assessment summaries were sent to tenderers
4 November 2025
Standstill period
- End: 13 November 2025
- 8 working days
Earliest date the contract will be signed
15 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
CPV classifications
- 90919300 - School cleaning services
Information about tenders
- 5 tenders received
- 5 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Supplier
D F Williams Cleaning Services Limited
- Companies House: 01384232
Ground Floor Offices, 115 Magdalen Road
Oxford
OX4 1RS
United Kingdom
Email: gt@dfwilliams.co.uk
Website: http://www.dfwlliams.co.uk
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. The Gallery Trust - Cleaning Services
Contracting authority
The Gallery Trust
- Companies House: 08334718
The Iffley Academy, Iffley Turn
Oxford
OX4 4DU
United Kingdom
Contact name: Maria Robinson
Telephone: +441256467107
Email: tenders@minervapcs.com
Website: https://thegallerytrust.co.uk/
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Minerva Procurement Consultancy Services Limited
Summary of their role in this procurement: Procurement consultancy managing the tender process for The Gallery Trust
- Companies House: 07144956
117 Devonshire House
Basingstoke
RG24 8PE
United Kingdom
Contact name: Maria Robinson
Telephone: +441256467107
Email: tenders@minervapcs.com
Website: http://www.minervapcs.com/
Region: UKJ37 - North Hampshire