Scope
Description
The council are seeking to award a contract for Total Facilities Management Services at our Civic Centre at Churchill Court in Bromley. The Civic centre provides accommodation for 1600 members of staff and a number of third-party commercial tenants who occupy various parts of Phases 1, 2, 3 and 4 to which the Council are landlord.
The service is to include but not limited to:
Hard Facilities Management
Statutory compliance, planned maintenance and reactive repairs of building fabric, services & external areas.
Soft Facilities Management
Statutory compliance, Cleaning, waste management, washroom services, window cleaning, pest control, security and reception management.
Account Management
Day to day client management and reporting, planned maintenance scheduling, help desk, CAFM and site engineers.
Contract 1
Supplier
Contract value
- £31,402,095.43 excluding VAT
- £37,682,514.51 including VAT
Above the relevant threshold
Award decision date
15 October 2025
Date assessment summaries were sent to tenderers
4 November 2025
Standstill period
- End: 13 November 2025
- 8 working days
Earliest date the contract will be signed
17 November 2025
Contract dates (estimated)
- 1 April 2026 to 31 March 2036
- Possible extension to 31 March 2041
- 15 years
Description of possible extension:
A formal extension option of five years on the same terms.
Main procurement category
Services
CPV classifications
- 79993000 - Building and facilities management services
Contract locations
- UKI61 - Bromley
Information about tenders
- 9 tenders received
- 6 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Procedure
Procedure type
Open procedure
Suppliers
ASCOT SERVICES UK LIMITED
- Companies House: 04778608
- Public Procurement Organisation Number: PHMC-7589-MWGQ
Kestrel House Gibfield Park Avenue
Manchester
M46 0SU
United Kingdom
Email: bd@ascotservices.net
Website: http://www.ascotservices.com/
Region: UKD36 - Greater Manchester North West
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
BAM FM LIMITED
- Companies House: SC190053
- Public Procurement Organisation Number: PWXW-4259-YCZR
Kelvin House
Stepps
G33 6FB
United Kingdom
Region: UKM84 - North Lanarkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
CBRE Managed Services
- Companies House: 1799580
- Public Procurement Organisation Number: PWRJ-8952-YYJD
61 Southwark street
London
SE1 0HL
United Kingdom
Website: https://www.cbre.co.uk/
Region: UKI44 - Lewisham and Southwark
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
CONISTON FM LTD
- Companies House: 14941354
- Public Procurement Organisation Number: PXNN-1674-LWWX
Collingwood House Schooner Court
Dartford
DA2 6QQ
United Kingdom
Website: http://www.conistonfm.co.uk
Region: UKJ43 - Kent Thames Gateway
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
GROSVENOR FACILITIES MANAGEMENT LIMITED
- Companies House: 03089465
- Public Procurement Organisation Number: PBLM-5925-XBPM
4 Greengate, Cardale Park
Harrogate
HG3 1GY
United Kingdom
Website: https://gfm-uk.com/
Region: UKE22 - North Yorkshire CC
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
PARETO FACILITIES MANAGEMENT LIMITED
- Companies House: 09070750
- Public Procurement Organisation Number: PPNZ-6514-GLTN
R+ Building
Reading
RG1 1AZ
United Kingdom
Website: https://www.paretofm.com/
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contracting authority
London Borough of Bromley
- Public Procurement Organisation Number: PBBG-1282-YCXD
Bromley Civic Centre, Churchill Court, 2 Westmoreland Road
Bromley
BR1 1DP
United Kingdom
Email: procurement@bromley.gov.uk
Region: UKI61 - Bromley
Organisation type: Public authority - sub-central government