Scope
Reference
UoS/OW/25/26/QTR2/Emergency Lighting Maintenance 2025-29
Description
The University of Salford invites suitably qualified and experienced contractors to submit tenders for the inspection, testing, servicing, and maintenance of emergency lighting systems across the University estate. This contract will be for 3 years with the option to extend a further 1 year subject to both parties agreeing.
The appointed contractor must comply with all relevant UK legislation, including:
• Health and Safety at Work etc. Act 1974
• Regulatory Reform (Fire Safety) Order 2005
• BS 5266 series for emergency lighting
• Electricity at Work Regulations 1989
• Procurement rules under the Procurement Act 2023
• IET Wiring Regs BS 7671
Scope of Works
The contractor will be responsible for:
a) Routine inspection and testing of emergency lighting systems
b) Rectification of faults subject to approval from the University.
c) Planned preventive maintenance (PPM) in accordance to SFG20 schedules
d) Asset tagging and register update with photographs of each asset
e) Reporting and certification in accordance with current British Standards
Types of systems include (but are not limited to):
a) Self-contained (single point) luminaires
b) Central battery systems
c) Emergency conversion kits
d) Maintained and non-maintained units
e) Exit signage
Total value (estimated)
- £200,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 19 December 2025 to 19 December 2029
- 4 years, 1 day
Main procurement category
Services
CPV classifications
- 31518200 - Emergency lighting equipment
- 50000000 - Repair and maintenance services
Contract locations
- UKD3 - Greater Manchester
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 November 2025, 11:59pm
Tender submission deadline
28 November 2025, 12:00pm
Submission address and any special instructions
For full tender information and to express an interest please visit our InTend portal via: https://in-tendhost.co.uk/salford/aspx/Home.
Full tender documentation can be accessed via InTend. All tender queries must be made via InTend.
Tenders may be submitted electronically
Yes
Award criteria
PRICE 40%
QUALITY 60%
Performance Monitoring / Key Performance Indicators 15%
Contract Management 10%
Health, Safety and Compliance 25%
Environmental Sustainability 10%
Other tender requirements Pass/Fail
Procedure
Procedure type
Below threshold - open competition
Contracting authority
University of Salford
- Charity Commission (England and Wales): RC000666
- Public Procurement Organisation Number: PDHR-3751-QPQR
43 The Crescent
Salford
M5 4WT
United Kingdom
Region: UKD34 - Greater Manchester South West
Organisation type: Public authority - sub-central government