Section one: Contracting authority
one.1) Name and addresses
Wem Town Council
, Wem Library, High Street,
Wem
SY45AA
Contact
Penny O'Hagan
Telephone
+44 1939232733
Country
United Kingdom
Region code
UKG22 - Shropshire CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.wem.gov.uk/town-council-contracts
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Streetlighting Maintenance contract
two.1.2) Main CPV code
- 50232100 - Street-lighting maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Wem Town Council are currently in the process of awarding the contract for the maintenance of the streetlights in the parish for the next 3 years.
The Town Council has a lighting stock of 234 streetlights. Those that it was possible to convert (99%) were converted in 2018 to Holophane DMAX LED lights (dimmable and non dimmable) and some CLARA LED lights. More recently some TRT Aspect LED heads have been installed.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Main site or place of performance
Wem, Shropshire
two.2.4) Description of the procurement
The Council is inviting quotes for the following -
1) A 'report only' contract for repairs. Faults will be reported to the contractor by Wem Town Council and repaired within two weeks. If repairs cannot be completed within this period the Clerk is to be informed of the reasons and estimated repair timescales so that residents can be kept informed. Please fill in the attached sheet to outline repair costs.
2) An annual condition survey of all the Town Council's streetlight columns, heads and brackets.
3) An electrical inspection of all the Town Council's street lighting (to comply with the current I.E.E. Regulations). To be split over the 3 years of the contract.
4) Updating of the council's streetlight inventory.
5) Undertake the Town Council's concrete column replacement programme at a rate of approximately 15 per year (subject to budget). There are approximately 30 concrete columns remaining.
Following the structural inspections, a comprehensive report must be provided to the Town Council together with the electrical test certificates and a list of suggested refurbishment works (and costs).
It is anticipated that the contractor who is awarded this contract will be the Town Council's preferred contractor for any maintenance or replacement work identified as a result of these inspections however this is not guaranteed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
an additional 24 months subject to satisfactory performance
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
• Staff employed on this contract must be formally accredited with G39 Category 1 qualifications.
• Staff to have received IPAF training for MEWP Highways working.
• Your company must be NICIEC accredited or equivalent (please provide evidence of such accreditation including levels of accreditation with your quote).
• All the works and requirements are to be carried out by the Contractor within the Codes of Practice of the Highway Electrical Association (HEA) observing all industry set training and safety standards, including full PPE and Traffic Management.
• The Contractor must ensure that risk assessments and method statements are adhered to and made available for inspection at every visit
three.1.2) Economic and financial standing
List and brief description of selection criteria
All quotes received will be evaluated based on the following criteria
• Price 60% Value for money
• Local Context 10% Evidence of proximity to Wem
• Experience 20% Evidence of working on a similar contract for a local authority
Evidence of capability of key personnel
Capacity within the business to take on a new contract
• Climate Change 10%
Evidence of companies' approach to becoming more carbon efficient
Evidence of ways to minimise the carbon footprint of this contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 December 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 December 2025
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Wem Town Council
Wem
SY4 5AA
Country
United Kingdom