Section one: Contracting authority
one.1) Name and addresses
Kent County Council
County Hall
Maidstone
ME14 1XQ
Contact
Mr Jordan Gurr
Telephone
+44 3000414141
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
https://www.kentbusinessportal.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Holiday Activities and Food (HAF) services DPS (SC240025)
Reference number
Round 4
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
The Holiday Activities and Food (HAF) Programme in Kent focuses on supporting children’s physical health and wellbeing by providing nutritious meals and engaging activities during school holidays. Families with children aged four to sixteen who are eligible for benefits-related Free School Meals (FSM) can access these free opportunities during the Easter, summer, and Christmas breaks.
This initiative is funded by the Department for Education (DfE), with grant conditions outlined in the Memorandum of Understanding signed by Kent County Council (KCC).
The programme aims to address the challenges some families face during school holidays, such as increased food and childcare costs and reduced household income, which can make it difficult to provide adequate meals and activities for children.
HAF offers a variety of enriching activities designed to keep children active and socially engaged during the holidays. Participating families also benefit from resources and support to help improve their understanding of nutrition and food budgeting.
The opportunity to apply for this contract was first made available in December 2024. As this is a Dynamic Purchasing System (DPS), bidders may submit applications at any time. However, submissions are reviewed in Rounds, as detailed in the Invitation to Tender.
For Round 4, please use the links and access codes provided for the Lots you wish to apply for. If you intend to bid for multiple Lots, you must submit a separate application for each. For example, if you wish to be considered for Lot 1 and Lot 2, you must submit all required documentation under Lot 1 and again under Lot 2. While the documentation required is the same for each Lot, it must be submitted separately to ensure your application is considered.
Links & Access Codes (at end of link):
Lot 1 - https://www.kentbusinessportal.org.uk/respond/R46MD864HY
Lot 2 - https://www.kentbusinessportal.org.uk/respond/3UC4VA5FY3
Lot 3 - https://www.kentbusinessportal.org.uk/respond/22995AWTMW
Lot 4 - https://www.kentbusinessportal.org.uk/respond/GS375C4WW4
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
two.2) Description
two.2.1) Title
North
Lot No
1
two.2.2) Additional CPV code(s)
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Kent
two.2.4) Description of the procurement
To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/R46MD864HY
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:
No limit
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.
two.2) Description
two.2.1) Title
East
Lot No
2
two.2.2) Additional CPV code(s)
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Kent
two.2.4) Description of the procurement
To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/3UC4VA5FY3
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Optional extensions.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.
two.2) Description
two.2.1) Title
South
Lot No
3
two.2.2) Additional CPV code(s)
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Kent
two.2.4) Description of the procurement
To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/22995AWTMW
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
As per ITT pack.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:
No limit
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.
two.2) Description
two.2.1) Title
West
Lot No
4
two.2.2) Additional CPV code(s)
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Kent
two.2.4) Description of the procurement
As previous.To access all Tender documentation relating to this Lot please use the following access link (if you only require the code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/GS375C4WW4
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:
No limit
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR2015. The system did not permit this combination, so it has been noted here for transparency.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
This opportunity is a DPS under PCR2015, and therefore 'Conditions of Participation' is not the right terminology, however, Selection criteria is as per stated in the Invitation to Tender documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per DPS Admission Agreement, available as part of the Invitation to Tender pack.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-012718
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 September 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Annually
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/R46MD864HY
GO Reference: GO-2025113-PRO-33070246
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Kent County Council | Sessions House, Maidstone
Maidstone
ME14 1XQ
Telephone
+44 3000414141
Country
United Kingdom