Scope
Reference
T2648
Description
Belfast City Council requires a framework for the hire of ancillary equipment, the maximum number of suppliers to be appointed onto the framework will be 5 suppliers.
Belfast City Council has issued this ITT in connection with a competitive tendering procedure being conducted in accordance with the Act.
The Council invites Tenders from suitably qualified and experienced economic operators 'Bidders' for the hire, delivery, off-loading, positioning and pick up of ancillary equipment.
The Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company.
The framework shall operate on the basis of mini-competitions whereby all Bidders who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents.
The Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company.
Minimum value range of GBP 125 000.00 exc VAT to a maximum of GBP 375 000.00 exc VAT which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.
Commercial tool
Establishes a framework
Contract 1. T2648 Framework for the Hire of Ancillary Equipment for Belfast City Council Events
Suppliers (4)
Contract value
- £375,000 excluding VAT
- £450,000 including VAT
Above the relevant threshold
Award decision date
30 October 2025
Date assessment summaries were sent to tenderers
30 October 2025
Standstill period
- End: 12 November 2025
- 8 working days
Earliest date the contract will be signed
1 December 2025
Contract dates (estimated)
- 1 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
The Council reserves the right to extend/renew the Framework on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
Additional ancillary services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs.
Additional ancillary equipment - the Council may require environmentally friendly equipment for example solar powered equipment for a range of events including those outlined within 1.4.
Additional events - the Council may require ancillary services at a range of one off events across the contract period.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and Procurement Regulations 2024.
CPV classifications
- 79952000 - Event services
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 31120000 - Generators
- 31300000 - Insulated wire and cable
- 31500000 - Lighting equipment and electric lamps
- 34928310 - Safety fencing
- 42410000 - Lifting and handling equipment
- 44211100 - Modular and portable buildings
- 44231000 - Made-up fencing panels
Contract locations
- UKN06 - Belfast
Information about tenders
- 4 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 4 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
Balloo Hire Centres
- Public Procurement Organisation Number: PPNH-1287-CBYY
31 Sydenham Road
Belfast
BT3 9DH
United Kingdom
Email: saleshub@balloohire.com
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. T2648 Framework for the Hire of Ancillary Equipment for Belfast City Council Events
KDM Hire
- Public Procurement Organisation Number: PQLM-4233-VXTL
11 Killycolp Road
Cookstown
BT80 9AD
United Kingdom
Email: info@kdmhire.com
Region: UKN0B - Mid Ulster
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. T2648 Framework for the Hire of Ancillary Equipment for Belfast City Council Events
Norspace
- Public Procurement Organisation Number: PRXJ-4437-GTXP
2 Glenavy Road
Lisburn
BT28 2EU
United Kingdom
Region: UKN0E - Lisburn and Castlereagh
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Associated people/organisations:
Sunbelt Rentals
Accessiloo
Contract 1. T2648 Framework for the Hire of Ancillary Equipment for Belfast City Council Events
Sunbelt Rentals Limited
- Public Procurement Organisation Number: PRJZ-4275-QBTN
102 Dalton Avenue
Warrington
WA3 6YE
United Kingdom
Email: tenders@sunbeltrentals.co.uk
Region: UKD61 - Warrington
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Associated people/organisations:
Norspace Hire NI
Contract 1. T2648 Framework for the Hire of Ancillary Equipment for Belfast City Council Events
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Contact name: Emma Morrison
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland