Scope
Reference
PRT-DIGDAT-ESG-2025-002
Description
West Midlands Combined Authority (WMCA) is undertaking a significant Digital Transformation Programme. This encompasses a range of activities from refining the digital operating model and implementing foundational systems improvement (to ensure secure and compliant services) to introducing the skills and capabilities needed across the organisation for it to become truly digital by default.
WMCA wishes to secure a strategic partner to support and aid on this journey, to provide assurance for the roadmap, and to supplement people resources where required.
Evaluation: Technical (Quality) 65% / Commercial (Price) 35%
Clarification Question Deadline by 14th November 2025 - 12:00pm via BravoSolutions.
ITT Submission Deadline: 28th November 2025, 12:00pm via BravoSolutions.
In order to access the tender documents and submit your bid, please do so through BravoSolutions (The WMCA's e-tendering portal) which can be located via this link - https://wmca.bravosolution.co.uk. The project reference is :
project_1141 - Digital Strategic Transformation Partner, ITT_1836
Total value (estimated)
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 March 2026 to 30 March 2028
- Possible extension to 30 March 2030
- 4 years
Description of possible extension:
2 x 12 months
Main procurement category
Services
CPV classifications
- 71354100 - Digital mapping services
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKG - West Midlands (England)
Participation
Legal and financial capacity conditions of participation
All Suppliers are required to complete a Procurement Specific Questionnaire (PSQ) and return this in accordance with the Procurement Timetable and instructions within the ITT Pack accessible via BRAVO.
Areas covered under the mandatory Conditions of Participation include:
1) Preliminary questions
2) Confirmation of core supplier information
3) Additional Exclusion Information
4) Sub Contractor Confirmation
5) Insurance Requirements
6) Evaluation of Financial Standing
7) Legal Capacity - Acceptance of Core Terms and Conditions
8) Modern Slavery Act 2015
9) Real Living Wage
Technical ability conditions of participation
Areas covered under the Conditions of Participation include:
1)Technical and Professional Ability - Digital Transformation Strategy and Insight
2) Technical and Professional Ability -Product/Service Discovery and Delivery
3) Technical and Professional Ability -Governance Frameworks for Empowered Product/Service Teams
4) Technical and Professional Ability - Flexible resourcing and blended teams.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
28 November 2025, 12:00pm
Submission address and any special instructions
In order to access the tender documents and submit your bid, please do so through BravoSolutions (The WMCA's e-tendering portal) which can be located via this link - https://wmca.bravosolution.co.uk. The project reference is :
project_1141 - Digital Strategic Transformation Partner, ITT_1836
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality weighting for this tender is 65% |
Quality | 65% |
| Commercial Weighting | Commercial Weighting for this tender is 35%. |
Cost | 35% |
Other information
Payment terms
Please refer to Appendix A - Specification.
Description of risks to contract performance
None known.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Preliminary Check
Stage 2.1 - Procurement Specific Questionnaire Assessment and Financial Assessment Checks
Stage 2.2 - Conditions of Participation Assessment
Stage 3 - Technical Quality Assessment
Stage 4 - Presentation Assessment
Stage 5 - Quality Consensus Post Presentation.
Stage 6 - Commercial (Price) Assessment
Stage 7 - Total Score & Ranking
Stage 8 - Notification & Due Diligence
Contracting authority
West Midlands Combined Authority
- Public Procurement Organisation Number: PGMD-1353-PZVX
16 Summer Lane
Birmingham
B19 3SD
United Kingdom
Email: procurement.team@wmca.org.uk
Website: http://www.WMCA.org.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government