Scope
Description
The Trust is seeking to appoint a single cleaning services provider to deliver school cleaning services across the whole Trust.
It is anticipated other schools will join the Trust over the life of this contract, and they will be incorporated into the central agreement when previous terms allow.
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Two 12 month extensions will be available if agreed in writing by both parties
Options
The right to additional purchases while the contract is valid.
It is envisaged other schools may join the Trust over the life of this agreement. These schools will join the contract, when any pre-existing arrangements end.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKH23 - Hertfordshire
Justification for not using lots
The Trust does not have a strong economic or organisational reason not to seek a single provider for the services tendered.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 November 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
10 November 2025, 12:00pm
Submission address and any special instructions
Bids to be uploaded to the Bidiful Portal
https://bidiful-teamportal.app/p/aceadvice
Submissions will not be allowed past the deadline date / time
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Minimum 4 suppliers
Award decision date (estimated)
23 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | The overall cost of cleaning will be measured through the completion of the tender documentation. |
Cost | 60% |
| Quality | The written response of the suppliers will be assessed and moderated through supplier presentations and reference checking. |
Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This will be a two stage process.
The first stage will be to identify suitable suppliers through a shortlisting process.
The second stage will include a written response and a financial response which will be moderated through supplier presentations and checking of supplier references.
Documents
Associated tender documents
https://bidiful-teamportal.app/p/aceadvice
Please contact Julie James for additional information:
E: Julie.james@ace-advice.co.uk
T: 07799 193247
Contracting authority
SCHOLARS' EDUCATION TRUST
- Companies House: 07697132
- Public Procurement Organisation Number: PMQJ-8769-MDTZ
Drakes Drive
St Albans
AL1 5AR
United Kingdom
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government