Scope
Reference
DN778742
Description
The Council aims to enhance its Electronic Point of Sale capabilities with a single, integrated system. This will drive operational efficiency through a single system-based process for all sites, automate the income reconciliation process and simplify the process of maintaining PCI DSS compliance.
The Supplier shall be responsible for the provision, installation, and commissioning of Electronic Point of Sale (EPOS) hardware and the associated software solution. The hardware and software will be utilised in over 30 sites across the Council's estate specifically those related to commercial activities.
Commercial tool
Establishes a framework
Total value (estimated)
- £395,175.36 excluding VAT
- £474,210.43 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 January 2026 to 2 January 2030
- 4 years
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 30200000 - Computer equipment and supplies
- 48110000 - Point of sale (POS) software package
Contract locations
- UKK24 - Bournemouth, Christchurch and Poole
Justification for not using lots
The decision not to divide the EPOS contract into separate lots was based on the need to ensure compatibility between the different contract elements, operational efficiency from system integration and better value from a unified solution.
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
This direct award-only sole provider framework allows the Council to call off requirements for electronic point of sale equipment from a single provider. This will support the Council in a phased implementation of a single EPOS Solution.
Pricing is set out at the tender stage.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Technical ability conditions of participation
All equipment provided as part of the EPOS solution must be fully certified and approved for use with the Lloyds Cardnet merchant acquiring service. Furthermore, any payment service provided as part of the EPOS solution must also be fully certified for use with either the Lloyds Cardnet Omnipay or MSIP platforms.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 November 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
21 November 2025, 2:00pm
Submission address and any special instructions
All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk .
Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Pricing associated with the use of hardware, software including associated support and maintenance. |
Price | 40% |
| Quality | Quality of written response as part of bidder submission |
Quality | 30% |
| Presentation | Scored evaluation of shortlisted bidder's presentation |
Quality | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This competitive flexible procedure includes two tender stages. The three highest scoring bidders in the initial tender round will be invited to provide a scored presentation of their proposed solution.
The evaluation criteria and date for this presentation will be provided at the initial tender stage to ensure all bidders are informed of the requirements prior to submission of bids.
All weighted criteria for both tender stages will be set out in the Invitation to Tender document and is not subject to refinement between the two stages unless required following a clarification question. The bidder with the highest combined final weighted score from both tender stages will be confirmed as the preferred bidder.
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
https://procontract.due-north.com/Procurer/Advert/View?advertId=6cca84bf-33b6-f011-813a-005056b64545&fromAdvertEvent=True
All documentation for this opportunity is available on www.supplyingthesouthwest.org.uk .
Any expressions of interest must be made through this portal unless otherwise instructed. You will need to register on the site to submit a bid. Registering is free of charge.
Contracting authority
Bournemouth, Christchurch and Poole Council
- Public Procurement Organisation Number: PHYY-7342-PRHH
BCP Council Civic Centre
Bournemouth
BH2 6DY
United Kingdom
Region: UKK24 - Bournemouth, Christchurch and Poole
Organisation type: Public authority - sub-central government