Section one: Contracting authority
one.1) Name and addresses
First Federation Trust
Blackpool CE Primary School, Summerhill Road
Newton Abbot
TQ12 6JB
Contact
Amanda Gavin
amanda.gavin@firstfederation.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.firstfederation.org
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43358
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
First Federation Trust - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
First Federation Trust wishes to engage a single contractor to supply an ICT Managed Service and associated project implementation and
training services across all sites within the Trust.
This procurement involves the delivery of ICT across all the schools as part of a joined up programme of work, whilst at the same time
being able to be flexible to deal with ad-hoc purchases and small projects that individual schools may need from time to time – all to a set
of standards. At the same time a high quality managed service needs to be consistently delivered.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,200,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
- 72222300 - Information technology services
- 72222200 - Information systems or technology planning services
- 72224100 - System implementation planning services
- 72253000 - Helpdesk and support services
- 72253100 - Helpdesk services
- 72253200 - Systems support services
- 72261000 - Software support services
- 72267200 - Repair of information technology software
- 72315200 - Data network management services
- 72510000 - Computer-related management services
- 72540000 - Computer upgrade services
- 72541000 - Computer expansion services
- 72590000 - Computer-related professional services
- 72600000 - Computer support and consultancy services
- 72610000 - Computer support services
- 72611000 - Technical computer support services
- 72700000 - Computer network services
- 72500000 - Computer-related services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
- UKK25 - Dorset
Main site or place of performance
The First Federation Trust, Blackpool CE Primary School, Liverton, Newton Abbot, TQ12 6JB
two.2.4) Description of the procurement
Given the value involved and the critical nature of ICT to support teaching learning and management it is vital the Trust and Supplier establishes an operating model that not only works for both parties but also delivers both to time and understanding the nuances of working in an educational environment.
From the information provided it is absolutely clear that this procurement is all about delivery of ICT across all the schools as part of a joined up programme of work, whilst at the same time being able to be flexible to deal with ad-hoc purchases and small
projects that individual schools may need from time to time– all to a set of standards. At the same time a high quality managed service needs to be consistently delivered. It is therefore critical that all parties know what is going on when and whilst formal monthly reporting is clearly a key necessity so is establishing an effective operating model that is resourced at the right times with the right people who can interface with both staff at Trust and school level.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60.8%
Price - Weighting: 39.2%
two.2.11) Information about options
Options: Yes
Description of options
The Trust has an expectation to procure all the hardware and software it needs through the chosen bidder so long as a satisfactory method
to show value for money can be agreed so as to assure the Trust that it is securing best value and is a compliant procurement process.
Although for large volume and/or high value requirements the Trust reserves the right to procure separately and potentially through
established public sector buying organisation frameworks.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-023436
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 December 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RM Education Ltd
142B Park Drive, Milton Park
Abingdon
OX14 4SE
Telephone
+44 1235645316
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £5,200,000
Total value of the contract/lot: £5,200,000
Section six. Complementary information
six.3) Additional information
(MT Ref:235839)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
First Federation Trust
Blackpool CE Primary School, Summerhill Road
Newton Abbot
TQ12 6JB
Telephone
+44 1626244920
Country
United Kingdom
Internet address
https://www.firstfederation.org
six.4.4) Service from which information about the review procedure may be obtained
First Federation Trust
Blackpool CE Primary School, Summerhill Road
Newton Abbot
TQ12 6JB
Telephone
+44 1626244920
Country
United Kingdom