Tender

Framework Agreement for the Provision of Grounds Maintenance Services across the County of Staffordshire

  • Staffordshire County Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-069591

Procurement identifier (OCID): ocds-h6vhtk-05d6c3

Published 30 October 2025, 9:14am

Scope

Reference

IA3698

Description

Framework Agreement for the provision of Grounds Maintenance Services and Waterbody Management across regeneration sites, Corporate Properties and Household Waste Recycling Centres across the County of Staffordshire.

The Framework is for 2 years with two 12-month extension periods based on performance and is split into 11 separate lots

Commercial tool

Establishes a framework

Total value (estimated)

  • £1,000,000 excluding VAT
  • £1,200,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 1 April 2026 to 31 March 2028
  • Possible extension to 31 March 2030
  • 4 years

Description of possible extension:

At the Authority's entire discretion, the term may be extended by 2 x 12-month periods on the same terms for such period(s) in accordance with the contract.

Main procurement category

Services

Contract locations

  • UKG2 - Shropshire and Staffordshire

Lot constraints

Description of how multiple lots may be awarded:

Suppliers awarded multiple lots will only be required to sign one framework agreement

Not the same for all lots

CPV classifications are shown in Lot sections, because they are not the same for all lots.

Lot 1. Grounds Maintenance Services in Stafford

Description

Provision of Grounds Maintenance Services in the District of Stafford covering 15 properties

Lot value (estimated)

  • £30,000 excluding VAT
  • £36,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Grounds Maintenance Services in Cannock (Inc Rugeley)

Description

Provision of Grounds Maintenance Services in the District of Cannock (inc. Rugeley) covering 10 properties

Lot value (estimated)

  • £32,000 excluding VAT
  • £38,400 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Grounds Maintenance Services in Lichfield (inc. Burntwood)

Description

Provision of Grounds Maintenance Services in the District of Lichfield (inc. Burntwood) covering 8 properties

Lot value (estimated)

  • £45,000 excluding VAT
  • £54,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 4. Grounds Maintenance Services in Tamworth

Description

Provision of Grounds Maintenance Services in the District of Tamworth covering 5 properties

Lot value (estimated)

  • £23,000 excluding VAT
  • £27,600 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 5. Grounds Maintenance Services in Newcastle under Lyme

Description

Provision of Grounds Maintenance Services in the District of Newcastle under Lyme covering 7 properties

Lot value (estimated)

  • £18,000 excluding VAT
  • £21,600 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 6. Grounds Maintenance Services in South Staffordshire

Description

Provision of Grounds Maintenance Services in the District of South Staffordshire covering 4 properties

Lot value (estimated)

  • £7,000 excluding VAT
  • £8,400 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 7. Grounds Maintenance Services in East Staffordshire

Description

Provision of Grounds Maintenance Services in the District of East Staffordshire covering 5 properties

Lot value (estimated)

  • £10,000 excluding VAT
  • £12,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 8. Grounds Maintenance Services in Staffordshire Moorlands

Description

Provision of Grounds Maintenance Services in the District of Staffordshire Moorlands covering 1 property

Lot value (estimated)

  • £5,000 excluding VAT
  • £6,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 9a. Grounds Maintenance Services for Enterprise Centres in Staffordshire

Description

Provision of Grounds Maintenance Services for Enterprise Centres in the County of Staffordshire covering 8 sites

Lot value (estimated)

  • £320,000 excluding VAT
  • £384,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 9b. Waterbodies and SuDS Maintenance for Enterprise Centres

Description

Provision of Waterbodies and SuDS Maintenance at Enterprise Centres in the County of Staffordshire covering 5 sites

Lot value (estimated)

  • £45,000 excluding VAT
  • £54,000 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 10. Grounds Maintenance Services for Household Waste Recycling Centres

Description

Provision of Grounds Maintenance Services for Household Wsate Recycling Centres across the County of Staffordshire covering 14 sites

Lot value (estimated)

  • £18,000 excluding VAT
  • £21,600 including VAT

Framework lot values may be shared with other lots

CPV classifications

  • 77314000 - Grounds maintenance services

Same for all lots

Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Framework

Maximum number of suppliers

Unlimited

Maximum percentage fee charged to suppliers

0.5%

Further information about fees

Please refer to clause 12 of the Framework Agreement

Framework operation description

Please refer to clause 4 of the Framework Agreement

Award method when using the framework

Without competition

Contracting authorities that may use the framework

Establishing party only

Participation

Legal and financial capacity conditions of participation

Lot 1. Grounds Maintenance Services in Stafford

Lot 2. Grounds Maintenance Services in Cannock (Inc Rugeley)

Lot 3. Grounds Maintenance Services in Lichfield (inc. Burntwood)

Lot 4. Grounds Maintenance Services in Tamworth

Lot 5. Grounds Maintenance Services in Newcastle under Lyme

Lot 6. Grounds Maintenance Services in South Staffordshire

Lot 7. Grounds Maintenance Services in East Staffordshire

Lot 8. Grounds Maintenance Services in Staffordshire Moorlands

Lot 9a. Grounds Maintenance Services for Enterprise Centres in Staffordshire

Lot 9b. Waterbodies and SuDS Maintenance for Enterprise Centres

Lot 10. Grounds Maintenance Services for Household Waste Recycling Centres

Please refer to tender documentation

Technical ability conditions of participation

Lot 1. Grounds Maintenance Services in Stafford

Lot 2. Grounds Maintenance Services in Cannock (Inc Rugeley)

Lot 3. Grounds Maintenance Services in Lichfield (inc. Burntwood)

Lot 4. Grounds Maintenance Services in Tamworth

Lot 5. Grounds Maintenance Services in Newcastle under Lyme

Lot 6. Grounds Maintenance Services in South Staffordshire

Lot 7. Grounds Maintenance Services in East Staffordshire

Lot 8. Grounds Maintenance Services in Staffordshire Moorlands

Lot 9a. Grounds Maintenance Services for Enterprise Centres in Staffordshire

Lot 9b. Waterbodies and SuDS Maintenance for Enterprise Centres

Lot 10. Grounds Maintenance Services for Household Waste Recycling Centres

Please refer to tender documentation

Particular suitability

Lot 1. Grounds Maintenance Services in Stafford

Lot 2. Grounds Maintenance Services in Cannock (Inc Rugeley)

Lot 3. Grounds Maintenance Services in Lichfield (inc. Burntwood)

Lot 4. Grounds Maintenance Services in Tamworth

Lot 5. Grounds Maintenance Services in Newcastle under Lyme

Lot 6. Grounds Maintenance Services in South Staffordshire

Lot 7. Grounds Maintenance Services in East Staffordshire

Lot 8. Grounds Maintenance Services in Staffordshire Moorlands

Lot 9a. Grounds Maintenance Services for Enterprise Centres in Staffordshire

Lot 9b. Waterbodies and SuDS Maintenance for Enterprise Centres

Lot 10. Grounds Maintenance Services for Household Waste Recycling Centres

  • Small and medium-sized enterprises (SME)
  • Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

28 November 2025, 12:00pm

Tender submission deadline

4 December 2025, 12:00pm

Submission address and any special instructions

https://supplierlive.proactisp2p.com/Account/Login#

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

30 January 2026

Recurring procurement

Publication date of next tender notice (estimated): 28 October 2029

Award criteria

This table contains award criteria for this lot
Name Type Weighting
Quality Quality 60%
Price Price 40%

Other information

Description of risks to contract performance

Local Government Re-organisation

1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".

1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.

1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.

1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.

1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets

The parties agree that in the event of a Local Government Re-organisation: -

2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and

2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder

2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the services provided under this current agreement

Applicable trade agreements

  • Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Staffordshire County Council

  • Public Procurement Organisation Number: PZDG-2995-QQMD

1 Staffordshire Place, Tipping Street,

Stafford

ST16 2DH

United Kingdom

Email: laura.kendall@staffordshire.gov.uk

Website: https://www.staffordshire.gov.uk

Region: UKG24 - Staffordshire CC

Organisation type: Public authority - sub-central government