Section one: Contracting authority
one.1) Name and addresses
South Oxfordshire District Council
Abbey House, Abbey Close
Abingdon
OX143JE
Procurement@southandvale.gov.uk
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Vale of white Horse District Council
Abbey House, Abbey Close
Abingdon
OX14 3JE
procurement@southandvale.gov.uk
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for Waste Collection and Street Cleaning
Reference number
2006
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
South Oxfordshire District Council and Vale of White Horse District Council (the Councils) are seeking to appoint a contractor to provide refuse collection and waste related services (including, residual waste, dry recyclables, green waste, food waste, clinical waste and bulky waste services) along with a broad portfolio of street cleansing services in order to achieve cross-border efficiencies.
The successful contractor will be required to deliver the services as set out in the Councils' specification.
The Councils will make available their existing fleets of vehicles and containers to the successful contractor required to deliver the services. The appointed contractor will not be required to fund the purchase or secure the acquisition of any major plant necessary to deliver the services but nay have to arrange short term substitute vehicles whilst routine maintenance and servicing is undertaken.
The intention is for the Councils to establish a new depot at OX44 where the fleet can be operated from. However, there is the possibility for the depot to be located elsewhere within the South Oxfordshire/Vale of White Horse area and further details on this is set out in the procurement documents.
The Councils are not requiring the contractor to provide its own depot and/or fleet and/or containers in order to deliver the services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £16,228,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 79342300 - Customer services
- 79512000 - Call centre
- 90511100 - Urban solid-refuse collection services
- 90511200 - Household-refuse collection services
- 90511300 - Litter collection services
- 90511400 - Paper collecting services
- 90512000 - Refuse transport services
- 90514000 - Refuse recycling services
- 90524100 - Clinical-waste collection services
- 90610000 - Street-cleaning and sweeping services
- 90640000 - Gully cleaning and emptying services
- 90690000 - Graffiti removal services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Contract Waste Collection including
Food Waste
Dry Mixed Recycling
Residual Waste
Garden Waste
Household Batteries
Waste Electrical and Electronic Equipment (WEEE)
Textiles
Clinical Waste
Street Cleansing and Ancillary Services including
Cleansing of public highways and areas
Removal of fly tipping, fly-posting and graffiti
Emptying of litter, dog waste and on-street recycling bins
Customer Services
Vehicle Maintenance
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Cost criterion - Name: cost / Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
the duration stated in 112.7 of the original notice represents the maximum duration of the contract.
the contract will be for an initial term of 8 years (with a break clause after 4 years) with the ability for the councils to extend the duration for a further period(s) of up to 8 years
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:
It is thought that the contract cannot be awarded without prior negotiation because of specific circumstances related to the nature, the complexity or the legal and financial makeup or because of the risks attaching to them. However, the Councils reserve the right in their absolute discretion to award the contract on the basis of the evaluation of initial tenders should this prove to be feasible.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006154
Section five. Award of contract
Title
Contract for Waste Collection and Street Cleaning
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 October 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Biffa Waste Services Limited
Coronation Road
High Wycombe
HP12 3TZ
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
Companies House
946107
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £16,228,000
Total value of the contract/lot: £16,228,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Royal Court of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom