- Lot 2. Ventilation & Air Conditioning
- Lot 3. Electrical
- Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
- Lot 5. CCTV
- Lot 6. Access Control
- Lot 7. Security Alarms
- Lot 8. Building Fabric
- Lot 10. Solar PV Servicing
- Lot 11. Building Energy Management System Maintenance
- Lot 12. Fire Door Inspection & Maintenance
- Lot 13. Estates Restoration Work
Scope
Reference
SWAST-5000-E
Description
There are 13 lots:
Lot 1 - Mechanical Technical Requirements
Lot 2 - Air Conditioning & Ventilation
Lot 3 - Inspection & Testing of Fixed Electrical Installations (EICR) Technical Requirements
Lot 4 - Fire detection, Alarm & Suppression Systems Technical Requirements
Lot 5 CCTV Technical Requirements
Lot 6 Technical Requirements - Access Control PPM
Lot 7 Intruder Alarm Planned Preventative Maintenance & Installation
Lot 8 Building Fabric - Technical Requirements
Lot 9 Fuel Dispensing & Fuel Tanks
Lot 10 Solar PV PPM
Lot 11 Technical Requirements - Building Energy Management System
Lot 12 Technical Requirements - Fire Door Inspection
Lot 13 Estate Restoration Requirements
Lot 2. Ventilation & Air Conditioning
Description
Ventilation & Air Conditioning Planned & Reactive Maintenance to all relevant SWAST sites
Lot 3. Electrical
Description
Electrical (Emergency Lighting, 'PAT Testing', Fixed Wiring) to all SWAST sites
Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
Description
Fire Detection, Alarm & Suppression Systems (FDASS) Maintenance to all relevant SWAST sites
Lot 5. CCTV
Description
CCTV Reactive & Planned Maintenance to all relevant SWAST sites
Lot 6. Access Control
Description
Access Control Reactive & Planned Maintenance to all relevant SWAST sites
Lot 7. Security Alarms
Description
Security Alarms Reactive & Planned Maintenance to all relevant SWAST sites
Lot 8. Building Fabric
Description
Building Fabric Reactive & Planned Maintenance to all relevant SWAST sites
Lot 10. Solar PV Servicing
Description
Solar PV Servicing to SWAST sites as required
Lot 11. Building Energy Management System Maintenance
Description
Building Energy Management System Maintenance Where appropriate
Lot 12. Fire Door Inspection & Maintenance
Description
Fire Door Inspection & Maintenance for relevant SWAST sites
Lot 13. Estates Restoration Work
Description
Estates Restoration Work as required
Contract 2. Security Alarms
Lots
Lot 7. Security Alarms
Supplier
Contract value
- £56,250 excluding VAT
- £67,500 including VAT
Below the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 3. Electrical (Emergency Lighting, 'PAT Testing', Fixed Wiring
Lots
Lot 3. Electrical
Supplier
Contract value
- £1,792,500 excluding VAT
- £2,151,000 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 4. CCTV
Lots
Lot 5. CCTV
Supplier
Contract value
- £243,750 excluding VAT
- £292,500 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 5. Ventilation & Air Conditioning
Lots
Lot 2. Ventilation & Air Conditioning
Supplier
Contract value
- £1,023,750 excluding VAT
- £1,228,500 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 6. Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
Lots
Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
Supplier
Contract value
- £251,250 excluding VAT
- £301,500 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 7. Access Control
Lots
Lot 6. Access Control
Supplier
Contract value
- £243,750 excluding VAT
- £292,500 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 8. Building Fabric
Lots
Lot 8. Building Fabric
Supplier
Contract value
- £967,500 excluding VAT
- £1,161,000 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 9. Solar PV Servicing
Lots
Lot 10. Solar PV Servicing
Supplier
Contract value
- £97,500 excluding VAT
- £117,000 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 10. Building Energy Management System
Lots
Lot 11. Building Energy Management System Maintenance
Supplier
Contract value
- £146,250 excluding VAT
- £175,500 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 11. Fire Door Inspection
Lots
Lot 12. Fire Door Inspection & Maintenance
Supplier
Contract value
- £195,000 excluding VAT
- £234,000 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Contract 12. Estates Restoration
Lots
Lot 13. Estates Restoration Work
Supplier
Contract value
- £195,000 excluding VAT
- £234,000 including VAT
Above the relevant threshold
Award decision date
11 September 2025
Date assessment summaries were sent to tenderers
19 September 2025
Standstill period
- End: 7 November 2025
- 8 working days
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 March 2026 to 28 February 2031
- Possible extension to 28 February 2035
- 9 years
Description of possible extension:
2 x 24 months extensions if the contract is performing as agreed in the KPI's
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Project work if the costs are competitive in the market
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKK - South West (England)
Information about tenders
Lot 2. Ventilation & Air Conditioning
- 7 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 3. Electrical
- 11 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
- 10 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 5. CCTV
- 9 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 6. Access Control
- 9 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 7. Security Alarms
- 10 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 8. Building Fabric
- 4 tenders received
- 3 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 10. Solar PV Servicing
- 4 tenders received
- 3 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 11. Building Energy Management System Maintenance
- 3 tenders received
- 3 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 12. Fire Door Inspection & Maintenance
- 7 tenders received
- 3 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot 13. Estates Restoration Work
- 2 tenders received
- 2 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Lots that will not be awarded
Lot 9. Fuel Dispensing Equipment
Description
Fuel Dispensing Equipment & Fuel Tank Assessments to all SWAST fuel tanks
CPV classifications
- 50000000 - Repair and maintenance services
Date of decision not to award
1 September 2025
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Suppliers
BODEN GROUP FACILITIES LIMITED
- Companies House: 08330311
- Public Procurement Organisation Number: PBND-1738-VGNN
Unit B1 Woodside Court
Barnstaple
EX31 3TJ
United Kingdom
Email: Beth.Brown@bodengroup.co.uk
Website: https://bodengroup.co.uk/
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 6. Lot 4. Fire Detection, Alarm & Suppression Systems (FDASS)
Contract 7. Access Control
Contract 10. Building Energy Management System
Contract 11. Fire Door Inspection
BWS SECURITY SYSTEMS LIMITED
- Companies House: 03851779
- Public Procurement Organisation Number: PYTD-5997-YJQH
Unit 11 Church Farm Business Park
Bath
BA2 9AP
United Kingdom
Email: admin@bwsgroup-uk.com
Website: https://bwsgroup-uk.com/
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Security Alarms
Contract 3. Electrical (Emergency Lighting, 'PAT Testing', Fixed Wiring
Contract 4. CCTV
K.F.BARTLETT LIMITED
- Companies House: 00635151
- Public Procurement Organisation Number: PBJZ-4557-DVGT
Marsh Green Road
Exeter
EX2 8PT
United Kingdom
Email: imarvin@bartlett.co.uk
Website: http://www.bartlett.co.uk
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 5. Ventilation & Air Conditioning
LORNE STEWART PLC
- Companies House: 01348218
- Public Procurement Organisation Number: PNMQ-7247-CLPV
Aladdin Building
Greenford
UB6 8UY
United Kingdom
Email: bdteam@lornestewart.co.uk
Website: http://www.lornestewartgroup.com
Region: UKI73 - Ealing
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 8. Building Fabric
Contract 9. Solar PV Servicing
Contract 12. Estates Restoration
Contracting authority
SOUTH WESTERN AMBULANCE SERVICE NHS FOUNDATION TRUST
- NHS Organisation Data Service: RYF
- Public Procurement Organisation Number: PQXD-1311-BRXL
Abbey Court, Eagle Way, Sowton Industrial Estate
Exeter
EX2 7HY
United Kingdom
Email: procurement@swast.nhs.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - central government