Scope
Reference
GM2026
Description
Northleach with Eastington Town Council invites contractors to submit tenders for the provision of grass cutting and grounds maintenance services - including grass cutting, strimming, hedge trimming, green waste removal. Areas of work comprise:
• sports pitches
• playgrounds
• recreation ground
• churchyard and cemetery
• community centre garden
• highway verges and amenity land.
Total value (estimated)
- £68,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2028
- Possible extension to 28 February 2029
- 3 years
Description of possible extension:
There is an option to extend the contract for a further year at the sole discretion of the council.
Main procurement category
Services
CPV classifications
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 77320000 - Sports fields maintenance services
- 77340000 - Tree pruning and hedge trimming
Contract locations
- UKK13 - Gloucestershire
Lot 1. King George V Playing Field & Meadow
Description
Grass mowing services of sports pitches, playgrounds and meadow as per the Schedule and Plan.
Lot value (estimated)
- £18,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Churchyard and Cemetery
Description
Grass mowing services of cemetery and churchyard, as per the Schedule and Plan. Arisings to be collected. Remove and dispose of material from 2x green waste areas annually.
Lot value (estimated)
- £20,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Westwoods Centre / Ward Road
Description
Grass mowing services of lawns to front and side of community centre building and playground, as per the Schedule and Plan.
Trim hedges once per year in winter (see Plan).
Chemical control of weeds and moss on hard surfaces including car park, rear patio and pathways.
Lot value (estimated)
- £12,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Verges & War Memorial
Description
Grass mowing services of highway verges, amenity land, and the War Memorial, as per the Schedule and Plan.
Lot value (estimated)
- £16,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Grassland
Description
Certain verge areas managed for biodiversity are to be cut and the arisings removed in the second half of July and September.
Lot value (estimated)
- £1,500 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. King George V Playing Field & Meadow
Lot 2. Churchyard and Cemetery
Lot 3. Westwoods Centre / Ward Road
Lot 4. Verges & War Memorial
Lot 5. Grassland
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
8 December 2025, 12:00pm
Submission address and any special instructions
Contractors must complete the tender questionnaire in full and return it to the Council office by post before the deadline. All tenders to be in sealed envelopes and marked "GM TENDER". Please email clerk@northleach.gov.uk to confirm that a tender document has been posted.
Tenders may be submitted electronically
No
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Overall cost of the service over the contract period. |
Price | 60% |
| Quality | Technical capacity, expertise and relevant experience. |
Quality | 40% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Northleach GM Contract 2026 - ITT.pdf
Invitation to Tender including:
1. instructions
2. service specification
3. tender response form.
Technical specifications to be met
https://shared.xmap.cloud/?map=38b3bc6b-f8f7-4212-8f37-0aeeb6b1d264
Digital map showing all mowing areas and hedges covered by the contract. The map should be read in conjunction with the Specification to ensure accurate interpretation of the requirements.
Contracting authority
Northleach with Eastington Town Council
- Public Procurement Organisation Number: PZDY-8585-RJDM
The Westwoods Centre, Bassett Road
Northleach
GL54 3QJ
United Kingdom
Contact name: Town Clerk
Telephone: 01451 885349
Email: clerk@northleach.gov.uk
Website: https://www.northleach.gov.uk/
Region: UKK13 - Gloucestershire
Organisation type: Public authority - sub-central government