Scope
Reference
CCL_021
Description
The Collegiate Trust is a family of schools that exists to improve education in Croydon, Crawley and the surrounding areas for children and young people up to the age of 19.
The Trust is tendering their cleaning services in 6 schools in two lots of three schools each with a contract start date of 20th December 2025 and is for an initial three-year term ending on 31st December 2028.
Lot 1 Riddlesdown Collegiate Secondary, Quest Secondary, Quest Primary (T/O £570,000 per annum)
Lot 2 Woodcote Secondary, Courtwood Primary, Kenley Primary (T/O £260,000 per annum)
There is a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There is an option for a further two years of tenure beyond this date by mutual agreement and the extension is based on qualitative and financial performance.
The current contract with Purgo in 6 schools has ended prematurely and the start date of the new contract is the 20th of December 2025. As a result of the challenging timelines, the Trust is using an accelerated competitive flexible process. In this section we include all of the relevant information you will need to prepare your tender response. Some of the LGPS Pensions and the ability to achieve admitted body status with Croydon Pensions is essential.
The Collegiate Trust is looking for a professional cleaning contractor to deliver an excellent level of service throughout the year on all campuses. A working partnership will be essential to support the Trust's requirement to reduce operating costs moving forward. The projected turnover for the three-year initial term of the contract is expected to be circa £2,490,000 for both lots. Should the Trust not be convinced of this they reserve the right to revert to an 'insourced' solution or post no award for some or all of the schools.
Total value (estimated)
- £2,486,727 excluding VAT
- £2,984,072 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 December 2025 to 31 December 2028
- Possible extension to 1 January 2029
- 3 years, 13 days
Description of possible extension:
The contract may be extended for up to two years based on customer satisfaction and mutual agreement.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI62 - Croydon
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Both lots will be awarded individually.
Lot 1. 1
Description
One large secondary, 2 primaries
Lot value (estimated)
- £1,710,000 excluding VAT
- £2,052,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2
Description
One secondary and 2 primaries
Lot value (estimated)
- £776,727 excluding VAT
- £932,072 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. 1
Lot 2. Lot 2
As per section 22 of the Procurement Act (2023)
Technical ability conditions of participation
Lot 1. 1
Lot 2. Lot 2
As per section 22 of the Procurement Act (2023)
Particular suitability
Lot 1. 1
Lot 2. Lot 2
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 November 2025, 1:00pm
Submission type
Tenders
Tender submission deadline
18 November 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | All criteria are shown in the ITT document. |
Price |
Weighting description
All criteria are shown in the ITT document.
Other information
Payment terms
As per government standard of 30 days
Description of risks to contract performance
None noted.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Details are available in the tender documents.
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
http://www.in-tendhost.co.uk/cohesionconsulting/aspx/Home
All documents are available free of charge on the above link.
Contracting authority
THE COLLEGIATE TRUST
- Companies House: 08058921
Riddlesdown Collegiate
Purley
CR8 1EX
United Kingdom
Contact name: Procurement Team
Telephone: +441892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.tct-academies.org
Region: UKI62 - Croydon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Cohesion are managing the procurement on behalf of the Trust
- Companies House: 13682273
16 Mount Pleasant
TUNBRIDGE WELLS
TN1 1QU
United Kingdom
Contact name: Procurement Team
Telephone: +441892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.cohesionconsulting.co.uk
Region: UKJ46 - West Kent