Scope
Reference
25-303
Description
This opportunity sits within the London College of Music Examinations (LCME). Established in 1887, LCME offer globally recognised qualifications and awards in music, drama, communications and creative media. The current LCME Examination Management System is a comprehensive SaaS platform that supports the following activities via 3 separate systems: - Face to Face Exams - Written Theory Exams - Digital Recorded Exams - Digital Live Exams - Digital Theory Exams - Publications - CRM The system(s) serves a global user base with complex workflows spanning booking, scheduling assessment, certification and reporting. LCME now wish to further streamline and enhance the exam lifecycle and require a system(s) to manage the exam lifecycle from candidate entry through to assessment and award delivery. LCME require a supplier(s) to deliver two interlinked systems: an Exam Management Platform and a Digital Hosting Solution. This requirement is split into 2 lots.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 January 2026 to 30 January 2031
- Possible extension to 30 January 2033
- 7 years
Description of possible extension:
2 x 12 month extensions at the discretion of UWL
Options
The right to additional purchases while the contract is valid.
Possible additional software functionality if required
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
see tender documents
Technical ability conditions of participation
see tender documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 November 2025, 12:00pm
Tender submission deadline
1 December 2025, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 30% |
| Aesthetics and Functional Characteristics | Quality | 30% |
| Compliance with technical specification | Quality | 25% |
| Social Value | Quality | 10% |
| Account Management and Experience of Staff | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
University of West London
- Public Procurement Organisation Number: PRWD-6197-DNXR
St Mary's Road, Ealing
London
W5 2NU
United Kingdom
Contact name: Kirsty Larsen
Telephone: +44 11111
Email: kirsty.larsen@uwl.ac.uk
Website: https://www.uwl.ac.uk/
Region: UKI73 - Ealing
Organisation type: Public authority - sub-central government