Scope
Description
This is a pre-market engagement exercise
The London Borough of Hillingdon (Hillingdon) currently manages and maintains the gas installations of approximately 78 Communal plant rooms across our Housing and Corporate sites.
The objectives of this contract are to appoint one service provider (contractor) to carry out the servicing, maintenance and remedial works to maintain London Borough of Hillingdon's communal gas fired appliances, central heating and hot water system installations, Solar PV, Air to Water Source Heat Pumps, Heat Interface Units, in a legally compliant and serviceable condition and to the current Gas Safety, Installation and use Regulations and other relevant legislation that apply to Solar PV and renewable energy appliances.
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
Total value (estimated)
- £2,900,000 excluding VAT
- £3,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2029
- Possible extension to 30 June 2032
- 6 years
Main procurement category
Services
CPV classifications
- 50531200 - Gas appliance maintenance services
- 50700000 - Repair and maintenance services of building installations
Contract locations
- UKI74 - Harrow and Hillingdon
Engagement
Engagement deadline
7 November 2025
Engagement process description
To participate in our Pre-Market Engagement exercise please email to the following:
Please quote "Commercial Gas - market engagement" in the email title.
(do not include any marking material)
You will then be sent a short market engagement questionnaire, please then complete and return this by the stated deadline in the questionnaire.
We would encourage all interested parties to register for free at https://supplierlive.proactisp2p.com/ where this opportunity will be advertised in due course.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authority
London Borough of Hillingdon
- Public Procurement Organisation Number: PHZZ-4724-NYPH
Civic Centre
Uxbridge
UB8 1UW
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government