Scope
Description
GWR currently manages a fleet of 210 Ticket Vending Machines (TVMs), ranging in age from less than 6 months to 15+ years. These machines are installed across our network and are essential to our customers.
In alignment with the Department for Transport's directive to remove legacy branding as part of the transition to public ownership, GWR requires support in two distinct areas:
1. One-Off Rebranding Project
A one-time project to complete the rebranding of the remaining 80 Ticket Vending Machines (TVMs) that currently do not meet GWR's brand specification. This will involve surveying, producing, and installing modular vinyl wraps tailored to each machine type.
2. Ongoing Call-Off Contract (BAU)
A continuing contract until 25th June 2028 to support:
• Vinyl production and installation for newly deployed TVMs
• Reactive maintenance in response to vandalism or damage
• Replacement of individual vinyl components as needed.
Total value (estimated)
- £100,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 15 December 2025 to 25 June 2028
- 2 years, 6 months, 11 days
Options
The right to additional purchases while the contract is valid.
• Vinyl production and installation for newly deployed TVMs
• Reactive maintenance in response to vandalism or damage
• Replacement of individual vinyl components as needed.
Main procurement category
Services
CPV classifications
- 50316000 - Maintenance and repair of ticket-issuing machinery
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
17 November 2025, 11:00pm
Submission address and any special instructions
Interested suppliers please visit the below link to express and interest and receive RFQ/ITT documentation:
Tenders may be submitted electronically
Yes
Award criteria
Price - 40%
Quality - 55%
Commercial - 5%
Procedure
Procedure type
Below threshold - open competition
Special regime
Utilities
Contracting authority
FIRST GREATER WESTERN LIMITED
- Companies House: 05113733
- Public Procurement Organisation Number: PXVG-2764-GZCQ
Milford House 1 Milford Street
Wiltshire
SN1 1HL
United Kingdom
Email: procurement@gwr.com
Region: UKK14 - Swindon
Organisation type: Private utility