Section one: Contracting authority
one.1) Name and addresses
Abertay University
Bell Street
Dundee
DD1 1HG
Telephone
+44 1382308995
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00103
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Maintenance of Fire and Security Systems
Reference number
015-AU-EST-2526
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Abertay University is seeking to appoint a suitably qualified and experienced supplier to deliver a comprehensive range of fire and security systems and maintenance services across its estate. This contract is critical to ensuring compliance with statutory fire safety regulations, maintaining operational resilience, and safeguarding staff, students, and visitors.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50610000 - Repair and maintenance services of security equipment
- 31625000 - Burglar and fire alarms
- 35125300 - Security cameras
- 92222000 - Closed circuit television services
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Abertay University
Bell Street
Dundee
DD1 1HG
two.2.4) Description of the procurement
The contract will encompass the maintenance, repair, and installation of fire alarm systems (Gent panels), CCTV systems (Milestone), and door access control systems (Paxton and Assa Abloy SmartAir).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Optional 24 months extension period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 November 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 November 2025
Local time
12:30pm
Place
Abertay University, Kydd Building, Bell Street, Dundee DD1 1HG
Information about authorised persons and opening procedure
Megan Henderson, via PCS-T platform
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30323. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Abertay University expects contractors to contribute positively to the local community as part of this contract. Tenderers must outline how they will deliver measurable community benefits during the delivery of maintenance for fire and security systems. This may include creating employment opportunities for local residents, offering apprenticeships or work experience placements, and supporting skills development through training programmes.
Contractors are encouraged to engage with local schools, colleges, and community groups to promote careers in engineering, security, and technology. Contributions to local community projects, sponsorship of educational initiatives, and activities that enhance employability within Dundee will also be viewed positively. Tenderers should clearly describe how these benefits will be implemented, monitored, and reported throughout the contract term, supported by evidence of previous success and a structured plan for ongoing delivery.
(SC Ref:813960)
six.4) Procedures for review
six.4.1) Review body
Dundee Sherriff and Justice of the Peace Courts
6 West Bell Street
Dundee
DD1 9AD
Country
United Kingdom