Scope
Description
Planned Maintenance of Fire Systems and Emergency Lighting for City of York Council
Total value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 1 February 2029
- Possible extension to 1 February 2031
- 5 years, 1 day
Description of possible extension:
The contract's duration is for 3 years with optional extension up to 1 year plus a further 1 year. Please see draft Contract for further details.
Main procurement category
Services
CPV classifications
- 03117130 - Plants used for insecticidal purposes
- 31500000 - Lighting equipment and electric lamps
- 31625000 - Burglar and fire alarms
- 50700000 - Repair and maintenance services of building installations
- 71317200 - Health and safety services
Contract locations
- UKE2 - North Yorkshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 November 2025, 12:00pm
Tender submission deadline
1 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 January 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | Quality - 60% |
Quality |
| Price | Price - 40% |
Price |
Weighting description
Tenders will be evaluated under two contract award criteria as follows:
(a) Quality 60%
(b) Price 40%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Technical specifications to be met
https://uk.eu-supply.com/
Quote/tender 104596 - Planned Maintenance of Fire Systems and Emergency Lighting
Contracting authority
City of York Council
- Public Procurement Organisation Number: PQVW-9426-LDJV
West Offices, Station Rise
York
YO1 6GA
United Kingdom
Email: procurement@york.gov.uk
Region: UKE21 - York
Organisation type: Public authority - sub-central government