Scope
Reference
CDC27061
Description
The Environmental Protection Act 1990 allows Chichester District Council (CDC), Adur District Council and Worthing Borough Council (A&W) (collectively referred to as 'the Councils' in this document) to collect commercial waste from businesses and a charge to be levied for this service. The Councils business waste and recycling service is well established, has a good local reputation and has successfully expanded in recent years.
The Councils have a duty to ensure all waste collected is properly disposed of and must therefore have a contract in place with a supplier to provide processing and disposal services. (Waste duty of care: code of practice (accessible version) - GOV.UK)
Total value (estimated)
- £9,000,000 excluding VAT
- £10,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 3 January 2028
- Possible extension to 4 January 2031
- 5 years
Description of possible extension:
The contract will have three extension options of 12 months being available upon satisfactory review 3 months prior to each contract end date.
Main procurement category
Services
CPV classifications
- 90514000 - Refuse recycling services
- 90500000 - Refuse and waste related services
- 90533000 - Waste-tip management services
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
- 90510000 - Refuse disposal and treatment
Contract locations
- UKJ27 - West Sussex (South West)
Lot 1. Chichester District Council: Mixed Municipal Waste
Description
Provision of a service to dispose of mixed municipal waste on behalf of Chichester District Council.
Lot value (estimated)
- £5,300,000 excluding VAT
- £6,360,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Chichester District Council: Biodegradable Kitchen and Canteen Waste
Description
Provision of a service to dispose of biodegradable kitchen and canteen waste on behalf of Chichester District Council.
Lot value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Adur District and Worthing Bough Councils: Mixed Municipal Waste
Description
Provision of a service to dispose of mixed municipal waste on behalf of Adur District and Worthing Bough Councils.
Lot value (estimated)
- £3,500,000 excluding VAT
- £4,200,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Adur District and Worthing Borough Councils: Biodegradable Kitchen and Canteen Waste
Description
Provision of a service to dispose of biodegradable kitchen and canteen waste on behalf of Adur District and Worthing Borough Councils.
Lot value (estimated)
- £50,000 excluding VAT
- £60,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
12 November 2025, 5:00pm
Tender submission deadline
21 November 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost criterion 1 (Lot 0) | Scenario - Cost of Disposal |
Cost | 70.00% |
| Quality criterion 1 (Lot 0) | Method Statement Question - End destination |
Quality | 8.00% |
| Quality criterion 2 (Lot 0) | Method Statement Question - Health and Safety and Staff Training |
Quality | 6.00% |
| Quality criterion 3 (Lot 0) | Method Statement Question - Site Operations |
Quality | 6.00% |
| Quality criterion 4 (Lot 0) | Method Statement Question - Business Continuity |
Quality | 4.00% |
| Quality criterion 5 (Lot 0) | Method Statement Question - Reject Loads |
Quality | 3.00% |
| Quality criterion 6 (Lot 0) | Method Statement Question - Social Value |
Quality | 3.00% |
Other information
Payment terms
Chichester District Council
Invoices should be submitted to invoices@chichester.gov.uk and must include a valid Purchase Order number as supplied by the Council.
If any discrepancies or issues are identified, the council will notify the service provider within 10 working days of receiving the invoice. The notification will include details of the dispute, and any supporting information required to resolve the matter. Payment of the disputed amount may be withheld until the issue is resolved.
Adur and Worthing Council
Invoices should be submitted to payments@adur-worthing.gov.uk and must include a valid Purchase Order number as supplied by the Council.
If any discrepancies or issues are identified, the council will notify the service provider within 10 working days of receiving the invoice. The notification will include details of the dispute, and any supporting information required to resolve the matter. Payment of the disputed amount may be withheld until the issue is resolved.
Description of risks to contract performance
Ethical / Legal Disposal of Waste
Suppliers must dispose of all waste legally and with environmental considerations being factored in. Not doing so causes huge political risk as well as environmental impact. Suppliers will be targeted on reducing waste that is sent to landfill as well as ensuring compliancy to the following:
- The Environmental Protection Act 1990,
- The Waste (England and Wales) Regulations 2011,
- The Environment Act 2021,
- The Landfill Directive,
- Animal By-Products Regulations
Future regulations will also need consideration:
- Digital Waste Tracking (from April 2026)
As well as the above, suppliers should hold a waste carriers licence
Reduced Control
Outsourcing of waste disposal means the Authority have little visibility or direct control over how waste is disposed or volumes taken by suppliers. Suppliers will have KPI's written that monitors data reporting and acceptance of waste.
Increased Rates of Disposal
The marketplace for disposal of waste is small and with more and more waste being produced, and more requirements coming into force (food waste collection) the volumes will increases. This 'supply and demand' type economy may drive costs up to the Councils. any price rises will in line with fair market rates or aligned to the relevant pricing index and agreed by the Councils.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authorities
Chichester District Council
- Public Procurement Organisation Number: PPQN-9484-RJRD
1 East Pallant,
Chichester
PO19 1TY
United Kingdom
Email: procurement.clients@hants.gov.uk
Website: https://www.chichester.gov.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government
Adur District Council
- Public Procurement Organisation Number: PHVN-9435-PHHP
Worthing Town Hall, Chapel Road
Worthing
BN11 1HA
United Kingdom
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government
Worthing Borough Council
- Public Procurement Organisation Number: PWNT-2213-JRVP
Worthing Town Hall, Chapel Road
Worthing
BN11 1HA
United Kingdom
Email: procurement.clients@hants.gov.uk
Website: http://www.adur-worthing.gov.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Hampshire County Council
Summary of their role in this procurement: Chichester District Council are the lead Authority on this procurement, however Hampshire County Council are leading the Procurement on behalf of Chichester District Council, Adur District Council and Worthing Borough Council as part of a procurement services delivery arrangement.
- Public Procurement Organisation Number: PBHM-7586-PWLP
The Castle
Winchester
SO238UJ
United Kingdom
Email: procurement.clients@hants.gov.uk
Website: http://www.hants.gov.uk
Region: UKJ36 - Central Hampshire