Section one: Contracting authority
one.1) Name and addresses
The University of Keele
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park,
Keele, Staffordshire,
ST5 5NB
Contact
Darren Pearce
Telephone
+44 1782734124
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Companies House
Company number RC000655
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/universityofkeele/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Chemical Disinfection and Inspection of Water Systems at Keele University
Reference number
KU/691/DP/AW/2024
two.1.2) Main CPV code
- 71631000 - Technical inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Tenders are invited from interested parties for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University in accordance with the Tender Specification Documents in Section 2 of the Invitation to Tender (ITT).
The Tender Specification Documents are listed in Section 2 of the ITT and are attached as separate documents.
The services required are fully described in the Tender Specification Documents.
All Tenderers are required to submit a compliant tender response in accordance with the tender requirements as set out in the Tender Specification Documents.
All tender responses will be subject to the Tender Evaluation Methodology as set out in the ITT.
Main reasons for the decision not to sub-divide the contract into lots: Given the need for one Service Provider to co-ordinate the delivery of all of the services required, the contract has not been subdivided into lots.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £526,996.80
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
The University of Keele campus.
two.2.4) Description of the procurement
The contract will run for a period of three years from 1st August 2025 to 31st July 2028 with options to extend for two further periods of one year each until 31st July 2030. The decision of whether to take up the extension options will be down to the absolute discretion of the University.
The estimated total value of the contract over the 3+1+1 years contract period is £1 million excluding VAT.
In order to assist Tenderers in preparing their tender submission, the University will be holding a collective site visit with all potential Tenderers on Wednesday 14th May 2025 to allow Tenderers to get an appreciation of the size and scale of the campus.
It is a mandatory requirement that all Tenderers attend the site visit. Tenderers should note that the University is not in a position to offer any alternative dates.
The site visit is not part of the scoring assessment and is offered to Tenderers by way of informing their Tender responses only.
This Selection Questionnaire ("SQ") is issued with a draft Invitation to Tender ("ITT") document as part of this procurement procedure's suite of procurement documents for the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University.
Interested parties are required to complete the Selection Questionnaire (SQ) and return this before the SQ deadline.
two.2.5) Award criteria
Quality criterion - Name: Approach and Methodology for the delivery of the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University / Weighting: 200 marks
Quality criterion - Name: Relevant Experience, Expertise / Skill Sets and Qualifications of key named individuals assigned to performing the Contract for Chemical Disinfection and Inspection of Water Systems at Keele University / Weighting: 200 marks
Quality criterion - Name: Risk Management / Weighting: 150 marks
Quality criterion - Name: Legislation, Testing and Water Quality / Weighting: 150 marks
Price - Weighting: 300 marks
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for two further periods of one year each until 31st July 2030.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-005489
Section five. Award of contract
Title
Chemical Disinfection and Inspection of Water Systems at Keele University
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2025
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Total Environmental Compliance Limited
Limosa House, Forward Point, Tan House Lane,
Widnes,
WA8 0SL
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
Companies House
Company number 03134746
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £526,996.80
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand,
London,
WCA2 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The University of Keele
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park,
Keele, Staffordshire,
ST5 5NB
Telephone
+44 1782734124
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any review proceedings should be promptly brought to the attention of the Chief Financial Officer of the University at the address provided above and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCRs 2015').
Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, the PCRs 2015. In accordance with the PCRs 2015, the University will incorporate a minimum 10-calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
six.4.4) Service from which information about the review procedure may be obtained
The University of Keele
Procurement Office, Directorate of Finance, Innovation Centre 1, Keele University Science and Innovation Park,
Keele, Staffordshire,
ST5 5NB
Telephone
+44 1782734124
Country
United Kingdom