Scope
Reference
CB25_004
Description
In September 2023, Kent Sport launched a new sports strategy aiming to support and improve student and staff health and wellbeing and attract the local community on to campus to enjoy the plethora of facilities. With the increased necessity to generate income, improve membership recruitment and retention and provide a seamless overall customer experience, procuring a new Leisure Management System (LMS) is an essential step in reaching these outcomes for the department
The LMS will replace the current system which is unable to meet key operational requirements with limitations in reporting functionality and data management capabilities. A replacement solution is required to provide comprehensive, accurate and timely reporting and data management
Contract 1. Leisure Management System (LMS)
Supplier
Contract value
- £99,623 excluding VAT
- £119,547.60 including VAT
Below the relevant threshold
Award decision date
24 October 2025
Earliest date the contract will be signed
5 November 2025
Contract dates (estimated)
- 31 July 2026 to 31 July 2029
- 3 years, 1 day
Main procurement category
Goods
CPV classifications
- 48612000 - Database-management system
Contract locations
- UKJ4 - Kent
Information about tenders
- 6 tenders received
- 6 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
GLADSTONE MRM LIMITED
- Companies House: 01548633
- Public Procurement Organisation Number: PRHV-9662-QQBZ
Gladstone House Hithercroft Road
Oxfordshire
OX10 9BT
United Kingdom
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Leisure Management System (LMS)
Contracting authority
The University Of Kent
- UK Register of Learning Providers (UKPRN number): 10007150
- Public Procurement Organisation Number: PDYN-9654-JPQJ
The Registry,
Canterbury
CT2 7NZ
United Kingdom
Email: procurement@kent.ac.uk
Website: http://www.kent.ac.uk/
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government