Scope
Reference
57300
Description
Installation, maintenance and periodic inspection and testing of Security Systems in various occupied operational council properties located within the geographical boundaries of the East Riding of Yorkshire. For the purposes of this contract Security Systems are defined as Intruder Alarm, Hold-up Alarm and Access Control Systems. The East Riding of Yorkshire Council owns or controls approximately 243 Security Systems within its buildings throughout the County, of various sizes and complexity. The contract scope of work includes the collation and verification of as installed information; undertaking planned inspection and testing; consequential and reactive maintenance works to ensure that systems meet operational and safety standards.
Total value (estimated)
- £1,470,000 excluding VAT
- £1,764,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 April 2029
- Possible extension to 1 April 2032
- 6 years, 1 day
Description of possible extension:
Initial 3 year term with 3 optional 12 month extensions
Main procurement category
Services
CPV classifications
- 50610000 - Repair and maintenance services of security equipment
- 31625300 - Burglar-alarm systems
- 42961100 - Access control system
- 50600000 - Repair and maintenance services of security and defence materials
Contract locations
- UKE - Yorkshire and the Humber
Participation
Legal and financial capacity conditions of participation
As stated within the tender documents
Technical ability conditions of participation
As stated within the tender documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 November 2025, 12:00am
Tender submission deadline
27 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Pricing Schedule | Price | 70% |
| Quality Questions | Quality | 30% |
Other information
Payment terms
As stated within the tender documents
Description of risks to contract performance
As stated within the tender documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
As this is an existing term service contract and no significant changes to the technical aspects of the scope are required, the carrying out of a formal Preliminary Market Engagement exercise is deemed not to be necessary.
Contracting authority
East Riding of Yorkshire Council
- Public Procurement Organisation Number: PZQH-9124-TMLN
County Hall, Cross Street,
Beverley
HU17 9BA
United Kingdom
Region: UKE12 - East Riding of Yorkshire
Organisation type: Public authority - sub-central government