Scope
Reference
GMC2189
Description
By March 2026, we will hold approx. 34,000 cubic ft or 950 cubic metres of boxed paper records indexed at file and box level. We are currently working on a reconsolidation retention and disposal project and each month we request approx. 450 items at file or box level and return approximately 150 items, there are also approx 20 new boxes per month. We currently have a requirement to destroy approximately 500 boxes of box level material each year, this will reduce over time.
Storage conditions must ensure the ongoing preservation, security and accessibility of the material, while supporting sustainable and environmentally responsible practices.
Although the GMC also has offices in London, Belfast, Cardiff and Edinburgh, all storage, deliveries and collections under this contract will relate solely to our Manchester Office. We either scan or courier requested material to our other offices due to low request volumes.
Total value (estimated)
- £375,000 excluding VAT
- £450,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 8 March 2026 to 7 March 2029
- Possible extension to 7 March 2031
- 5 years
Description of possible extension:
Should service continue to be satisfactory
Main procurement category
Services
CPV classifications
- 79131000 - Documentation services
Contract locations
- UK - United Kingdom
Submission
Tender submission deadline
28 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 65.00% |
| Price | Price | 25.00% |
| Social Value | Quality | 10.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Unnecessary
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616741
ITT
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616742
Requirements
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616743
Terms and conditions
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=616757
ISQ
Contracting authority
General Medical Council (GMC)
- Charity Commission (England and Wales): 1089278
3 Hardman Street
Manchester
M3 3AW
United Kingdom
Email: gmctenders@gmc-uk.org
Website: http://www.gmc-uk.org
Region: UKD33 - Manchester
Organisation type: Public authority - sub-central government