Scope
Reference
ASSET P/REF 0098
Description
The approximate budget is £15,000 per annum for these Services across the Borough, and the budget will be set annually to align with the tree inspection findings and the Services required. The Authority would like to award a contract to begin November 2025 and run for 29 months with an option to extend for a further 3 years on an annual basis.
Such Services will include but not be limited to:
• pruning (including crown thinning, lifting, pollarding, coppice, formative, selective, and removal of deadwood)
• reduction of hedge heights down to a manageable level that our grounds team can then continue with
• removal of dead or diseased trees down to ground level
• monolithing of diseased trees
• stump grinding
• removal of all debris created (unless otherwise stated)
• emergency works (such as works to clear debris from a tree which has fallen onto a building or highway or making safe a tree which poses an immediate risk to people or property) as and when instructed by the Authority
Services that will not be included:
• tree planting
• grass mowing
• vegetation clearance (except debris which is created by any of the previously mentioned services)
Total value (estimated)
- £45,000 excluding VAT
- £53,999 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 31 March 2028
- Possible extension to 31 March 2031
- 5 years, 4 months
Description of possible extension:
Option to extend up to three years annual.
Main procurement category
Services
CPV classifications
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
Contract locations
- UKK13 - Gloucestershire
Submission
Enquiry deadline
31 October 2025, 12:00pm
Tender submission deadline
16 November 2025, 9:00am
Submission address and any special instructions
https://in-tendhost.co.uk/tewkesbury/aspx/Home
Tenders must be received via the e-procurement portal.
Tenders may be submitted electronically
Yes
Award criteria
The Authority will assess each Tender on a quality / price / social value split basis with 35% of the available score being awarded for quality, 60% weighting awarded for price and 5% awarded for social value.
Further information about the evaluation methodology and award criteria is provided within the tender documentation.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://in-tendhost.co.uk/tewkesbury/aspx/Home
Tender documentation is available on the authorities e-procurement portal.
Contracting authority
Tewkesbury Borough Council
- Public Procurement Organisation Number: PCYM-8582-LTMW
Public Services Centre,
Tewkesbury
GL20 5TT
United Kingdom
Contact name: Heather Judge
Telephone: 01684272083
Email: procurement@tewkesbury.gov.uk
Website: https://tewkesbury.gov.uk/about-the-council/selling-to-the-council/
Region: UKK13 - Gloucestershire
Organisation type: Public authority - sub-central government