Scope
Reference
RPH2023109
Description
The Royal Papworth Hospital requires a comprehensive water outlet flushing service to mitigate the risk of harmful bacterial growth. The service provider shall be responsible for delivering an enhanced flushing service to the Trust, including but not limited to the following:
a) Running and flushing of 1,193 washbasins, 400 WC's and 260 showers across the Main Hospital Site five days a week, Monday to Friday.
b) Conducting water sampling when applicable, with all necessary equipment and training provided by the Trust.
c) Ensuring that all outlets are flushed for a minimum of 6 minutes, on all five days from Monday to Friday, with no individual outlet exceeding a 2-day non-flushing period. This may require working on Bank Holidays.
d) Delivering flushing services exclusively at the Royal Papworth Hospital site.
e) The supplier must prepare an emergency contingency plan in case of staff shortages or service disruptions.
f) Flushing pattern and frequency could alter as the requirements change, the Trust will provide a 3 month notice before any alterations.
g) The supplier must provide their staff with a mobile device to record the flushing on an app called Compass 2 Reporting system, staff will receive training to upload the data.
Contract 1
Supplier
Contract value
- £230,932.80 excluding VAT
- £277,119.36 including VAT
Above the relevant threshold
Date signed
18 July 2025
Contract dates
- 18 August 2025 to 17 August 2026
- Possible extension to 17 August 2027
- 2 years
Description of possible extension:
Only one 12 month extension is possible. This will be decided if there is still a requirement.
Main procurement category
Services
CPV classifications
- 90000000 - Sewage, refuse, cleaning and environmental services
Contract locations
- UKJ - South East (England)
Key performance indicators
| Name |
|---|
| Completion of flushing |
| staff identification and presentation |
| the timely and accurate submission of records |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
PROECONOMY LIMITED
- Companies House: 02861698
- Public Procurement Organisation Number: PGXT-1418-JXYW
23 Beaufort Court Roebuck Way
Milton Keynes
MK5 8HL
United Kingdom
Email: sales@proeconomy.com
Website: http://www.proeconomy.com
Region: UKJ12 - Milton Keynes
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
ROYAL PAPWORTH HOSPITAL NHS FOUNDATION TRUST
- NHS Organisation Data Service: RGM
- Public Procurement Organisation Number: PDNZ-7768-RRQQ
Cambridge Biomedical Campus
Cambridge
CB2 0AY
United Kingdom
Email: papworth.purchasing@nhs.net
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - central government