Scope
Description
London Museum is looking to procure and deploy a state-of-the-art cloud-based smart building platform leveraging the best of data analytics & artificial intelligence to translate buildings data available at Smithfield and across our other sites, into smarter insights and better decisions, assisting with building energy optimisation and act as a primary tool to achieving the museum's Net Zero goals and key business objectives.
The Smithfield Market site has been designed and constructed as a Smart Building. Smart enablement has taken place at site, providing the foundational architecture and standards for the Smart Building Platform and other future applications. Standards implemented include Building Device Naming Standard (BDNS), and the use of the Universal Device Management Interface (UDMI) standard for device telemetry.
The full scope can be found in the procurement documents.
Some pre-market engagement was undertaken by nominated consultants on the Museum's behalf to outline to the Museum what services are currently available in the market along with relevant details. This has helped to determine relevant statements of requirements and therefore any results are present and available in the Procurement Documents. As this activity has already been undertaken, no preliminary market engagement notice has been issued.
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Total value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 19 December 2025 to 19 December 2027
- Possible extension to 18 December 2028
- 3 years
Description of possible extension:
One extension period of 1 year.
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 72212100 - Industry specific software development services
Contract locations
- UKI31 - Camden and City of London
Participation
Technical ability conditions of participation
The Technical Response Document includes questions to be considered as conditions of participation. Suppliers are strongly advised to review these prior to submitting any tender.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 November 2025, 5:00pm
Tender submission deadline
17 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | See documents |
Price | 55% |
| Quality | See documents |
Quality | 45% |
Other information
Description of risks to contract performance
Elements of the Museum Estate are currently under construction or due to change. It is likely that these services will need to be amended to reflect accurately the requirements of the Estate as it evolves over the course of the contract.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
London Museum
- Public Procurement Organisation Number: PDTH-9328-QRQP
150 London Wall
London
EC2Y 5HN
United Kingdom
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government