Scope
Reference
57301
Description
The East Riding of Yorkshire Council has 310 sites, served by 921 heating appliances/systems of varying size, fuel type and complexity. The contract scope of work includes the collation and verification of as installed information; undertaking planned inspections/servicing, consequential and reactive maintenance works to ensure that heating appliances and systems meet operational and safety standards and the provision of a 24/7 call out service for emergency response to attend at any applicable location in the East Riding of Yorkshire within the prescribed times. Estimated total value of Contract £715,000 per annum for all Lots Lot 1 Central Area - £240,000 per annum / £1,440,000 over 6 years Lot 2 East Area - £225,000 per annum / £1,350,000 over 6 years Lot 3 West Area - £250,000 per annum / £1,500,000 over 6 years Estimated contract value over 6 year for all Lots is £4,290,000
Total value (estimated)
- £4,290,000 excluding VAT
- £5,148,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 April 2029
- Possible extension to 1 April 2032
- 6 years, 1 day
Description of possible extension:
Initial 3 year term with 3 optional 12 month extensions
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
- 39715200 - Heating equipment
- 39715210 - Central-heating equipment
- 44621200 - Boilers
- 44621220 - Central-heating boilers
- 50720000 - Repair and maintenance services of central heating
Contract locations
- UKE - Yorkshire and the Humber
Participation
Legal and financial capacity conditions of participation
As stated within the tender documents
Technical ability conditions of participation
As stated within the tender documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
18 November 2025, 12:00am
Tender submission deadline
24 November 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Pricing Schedules | Price | 70% |
| Quality Questions | Quality | 30% |
Other information
Payment terms
As stated within the tender documents
Description of risks to contract performance
As stated within the tender documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
As this is an existing term service contract and no significant changes to the technical aspects of the scope are required, the carrying out of a formal Preliminary Market Engagement exercise is deemed not to be necessary.
Contracting authority
East Riding of Yorkshire Council
- Public Procurement Organisation Number: PZQH-9124-TMLN
County Hall, Cross Street,
Beverley
HU17 9BA
United Kingdom
Contact name: Julie Tierney
Telephone: +44 1482393939
Email: construction.management@eastriding.gov.uk
Website: https://www.eastriding.gov.uk
Region: UKE12 - East Riding of Yorkshire
Organisation type: Public authority - sub-central government