Scope
Reference
RTI Framework
Description
The Combined Authority is running this procurement process on its own behalf and on behalf of other Contracting Authorities, these include South Yorkshire Mayoral Combined Authority, York and North Yorkshire Combined Authority, City of York Council, North Yorkshire Council and Hull City Council. The Authorities are seeking to establish a single supply framework to provide real time information (RTI) technology to cover the public transport in their areas. The scope of the framework include Real-Time Display units and related services. The requirement includes and is not limited to battery powered RTI units that can be mounted to a typical bus stop pole and have a design that can be modified to suit branding requirements. Ideally, there would be other configurations of battery powered units, such as those that could be mounted inside existing bus shelters, but also options to include solar charging for battery powered units. The successful supplier should have sufficient experience and existing range of solutions that can meet tender's specification and be able to supply on short lead times.
Commercial tool
Establishes a framework
Framework
Maximum percentage fee charged to suppliers
0%
Further information about fees
There are no fees for using the framework
Framework operation description
The prices and charges payable for Call-off Services shall be the prices and charges listed in the Pricing Schedule, which unless expressly agreed in writing by the Authority shall remain fixed for the Term, however the Purchaser may allow, after the initial 2 (Two) Year period, the Supplier to review and adjust their prices, subject to a maximum increase equivalent to the Retail Price Index (RPI) adjustment. These revised prices will then remain fixed for the subsequent 2 (Two) Years of the framework. Where price increases cannot be agreed the contract price will revert back to the fixed position. The Purchaser and the Supplier may agree charges, in respect of any or all Call-off Services, that are lower than those in the Pricing Schedule.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
The Combined Authority is running this procurement process on its own behalf and on behalf of other Contracting Authorities, these include Hull City Council, North Yorkshire Council, York and North Yorkshire Combined Authority, South Yorkshire Mayoral Combined Authority (SYMCA) and/or City of York Council.
Contract 1. FRAMEWORK AGREEMENT RELATING TO THE SUPPLY OF BATTERY POWERED AND MAINS POWERED REAL TIME INFORMATION SIGNS AND TOTEMS
Supplier
Contract value
- £18,000,000 including VAT
Above the relevant threshold
Date signed
1 October 2025
Contract dates
- 1 October 2025 to 1 October 2029
- 4 years, 1 day
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
Key performance indicators
| Name | Description | Reporting frequency |
|---|---|---|
| Equipment and Software availability | Items of Equipment and Software supplied under each Call-off Contract shall be capable of normally running unattended and be capable of supporting the delivery of an operational service 24 hours per... |
1 months |
| System Availability for critical faults | All faults preventing the accurate display of information on more than 10% of the total number of installed displays under a Call-off Contract, where the fault is associated with Software or Equipment... |
1 months |
| System availability for urgent faults | Upon detection of any Critical Fault the Supplier shall contact the Authority and relevant Purchasers within 30 minutes of fault detection via an agreed route with information including: (a) a... |
1 months |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
Vix Technology UK Ltd
- Public Procurement Organisation Number: PMJL-5169-MRDN
Unit 8, The Irwin Centre, Dry Drayton
Cambridge
CB23 8AR
United Kingdom
Contact name: Kris Buszek
Region: UKH12 - Cambridgeshire CC
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. FRAMEWORK AGREEMENT RELATING TO THE SUPPLY OF BATTERY POWERED AND MAINS POWERED REAL TIME INFORMATION SIGNS AND TOTEMS
Contracting authority
West Yorkshire Combined Authority
- Public Procurement Organisation Number: PHYG-7328-ZLQJ
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
United Kingdom
Telephone: +44 01132517272
Email: commercialteam@westyorks-ca.gov.uk
Website: https://www.westyorks-ca.gov.uk
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government