Scope
Description
Heston Community School is a coeducational secondary school and sixth form situated in Heston in Hounslow, Middlesex. It caters for a wide range of children aged between 11 and 19.
The School is looking to source a new catering contractor from September 2026 to end of August 2032 (6-year contract).
The successful supplier is to provide a healthy, high quality and value for money catering service to all school pupils, staff and hospitality as required.
There are currently 1,400 students at the school, including 400 sixth form students, who have their own outlet. There are approximately 150 staff.
Total value (estimated)
- £1,917,366 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2032
- 6 years
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKI7 - Outer London - West and North West
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
14 November 2025, 12:00pm
Submission address and any special instructions
Submission instructions are included in the PSQ; all completed PSQ submissions are to be sent to gail@panacheconsultancy.co.uk by the deadline stipulated.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 5 suppliers
Selection criteria:
Scoring criteria listed in PSQ document.
Award decision date (estimated)
30 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality/Technical | Quality | 70% |
| Price | Price | 30% |
Other information
Payment terms
Payment Terms must comply with UK Government requirements.
Description of risks to contract performance
Contract performance is managed via KPIs and these can be negotiated further post award.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Competitive flexible procedure description
The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout.
Documents
Associated tender documents
https://www.dropbox.com/scl/fo/rqwas184xgsmafd26lrlr/AImH2v54qrY2MZLp2LEq7gw?rlkey=7i15aiidtsauiq4xfn0rihq6b&st=gxo1bqwr&dl=0
Interested parties are to complete a Procurement Specific Questionnaire, which can be accessed via the dropbox link provided. If you have any queries, please contact gail@panacheconsultancy.co.uk
Contracting authority
HESTON COMMUNITY ACADEMY TRUST
- Companies House: 07964015
- Public Procurement Organisation Number: PGRN-2719-LJQT
Heston Community School
Heston
TW5 0QR
United Kingdom
Contact name: Procurement Team
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PANACHE CREATIVE LIMITED (T/A Panache Consultancy)
Summary of their role in this procurement: Panache Consultancy, catering services consultants, are assisting Heston Community School with the facilitation of this tender exercise, as a supporting role only.
- Companies House: 07723278
- Public Procurement Organisation Number: PJBH-9519-QWJG
Midway House Herrick Way, Staverton Technology Park
Cheltenham
GL51 6TQ
United Kingdom
Region: UKK13 - Gloucestershire