Scope
Reference
E002PA
Description
Essex County Council ('the Authority') is seeking to procure Estate Management Services for its portfolio including but not limited to the following:
Core services:
• Estate Management (landlord & tenant matters; leases, rent reviews);
• Asset Valuations (for accounting); rent and rates management (handling payments and income);
• Data recording and management;
• Vacant building management
Call-off services
• Acquisitions and disposals; taking of new interests; valuations;
• Dilapidation assessments;
• CPO and compensation assessments;
• Planning and development advice;
• Planning applications and;
• Business rates appeals
The geographical scope of this procurement is Greater Essex.
The Term of the Contract will be 4 years with the option to extend for up to 4 years.
Total value (estimated)
- £10,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2030
- Possible extension to 30 September 2034
- 8 years
Description of possible extension:
The contract has extension provisions for up to 4 years. This could either be a 4 year extension or multiple extensions up to a total of 4 years.
Options
The right to additional purchases while the contract is valid.
The contract includes the ability to call off additional property related services these could be the call off services as defined in the contract or miscellaneous property related services.
Main procurement category
Services
CPV classifications
- 70000000 - Real estate services
Contract locations
- UKJ - South East (England)
Justification for not using lots
A single provider allows ECC to run a smaller client team providing a greater level of internal efficiency. Volumes among some lots would have been too low to be attractive to the market and not generate best value.
Submission
Enquiry deadline
28 November 2025, 5:00pm
Submission type
Tenders
Tender submission deadline
19 December 2025, 12:00pm
Submission address and any special instructions
https://procontract.due-north.com/Login
The Tender name is ECC E002PA Estate Management Services and the reference is DN790965
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Cost | 50% |
| Technical Quality | Quality | 50% |
Other information
Description of risks to contract performance
It is anticipated that during the life of this Contract the Local Government Reform process will commence and progress potentially impacting this Contract. Impacts may include but are not limited to, modifications such as a transfer of the legal entity you currently contract with, significant increases and decreases in the value/ volume of services required due the change in size/ scope if the Contracting Authority, and/ or changes to the scope of the nature of the services required. Although any Contract scope changes should broadly relate to the nature of the existing scope, new Services of a related nature may be required that were not previously included.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
PSQ and ITT
This competitive flexible procedure will be a 1 stage procedure with the PSQ and ITT being published at the same time and having the same submission date.
PSQ
The Procurement Selection Questionnaire will assess if Bidders have satisfied the Authority that they have the technical, financial and legal competency, capacity and ability to deliver the requirement set out in Schedule 1. Part 1 Services Specification.
Exclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded
ITT
Suppliers will be invited to submit tenders based on the requirements in Schedule 1 Part 1 Services specification and evaluation criteria.
Tenders will be assessed against the published criteria and ranked based on their weighted scores. This stage will include an assessed presentation as part of the evaluation criteria.
Exclusion: Suppliers failing to meet minimum standards or mandatory criteria may be excluded.
Supplier Selection & Contract Award
The contract will be awarded to the supplier offering the most advantageous tender. The award will follow standard procedures including standstill and publication.
The Authority will reserve the right to conduct negotiation followed by a best and final offer stage if it is deemed necessary . The Authority reserves the right to refine evaluation criteria through the procurement process.
Bidder events
To support supplier understanding and readiness, a bidder engagement event is planned:
Bidders Days - 20th and 21st November 2025
A virtual Town Hall session will be held via Microsoft Teams. This event will provide an overview of the procurement scope, procedure, and allow suppliers to ask questions followed on the next day by Site Visits.
Contracting authority
Essex County Council
- Public Procurement Organisation Number: PWVM-4844-NRQH
County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Email: callum.brooks@essex.gov.uk
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government