Scope
Description
Tunbridge Wells Girls' Grammar School (TWGGS) is a selective secondary school located in Tunbridge Wells in Kent.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1124 students on roll and 110 teaching and support staff.
The contract being tendered is for three years in duration from 1 April 2026 to 31 March 2029 and will operate as a Fixed Price Contract, with the successful Contractor offering the School a cost per annum for the provision of cleaning services.
The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of cleaning services within the School. The summer deep clean is currently contracted separately, but will now be incorporated into this cleaning contract.
We have a total of nine separate buildings on our school site. A site map is provided.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is: -
2024/25 (April 24 to March 25) - £138,712 + VAT
Summer 2025 deep clean - £10,166 + VAT
TWGGS expects the successful contractor to enable the continued development of cleaning services. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of the school.
As a school we are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century.
Please be advised that this contract will be let on a 3 year fixed price basis.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Tunbridge-Wells:-School-cleaning-services./5C3348Z45J
To respond to this opportunity, please click here:
Total value (estimated)
- £446,637 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKJ4 - Kent
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
23 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 70% |
| Criterion 1 | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please PSQ Document
Contracting authority
Tunbridge Wells Grammar School for Girls
- Public Procurement Organisation Number: PZNV-9296-LPYT
Southfield Rd,
Tunbridge Wells
TN4 9UJ
United Kingdom
Telephone: 01276 673896
Region: UKJ46 - West Kent
Organisation type: Public authority - sub-central government